Employee personnel records are maintained electronically by Human Resources. As required by law, some records pertaining to employees are maintained in separate files relating to medical issues and internal investigations. Employees may request access to their basic personnel file.
All requests for access to personnel files must be provided in writing to Human Resources. Upon receipt of your written request, Human Resources will schedule an appointment for you to view your file during normal office hours. For purposes of this policy, your personnel file includes records related to performance and training as well as other records used for hiring, promotion, and disciplinary decisions. It will not include any reference checks, medical records, or investigation files. It is important to note that you may not alter or remove documents from your files. If you believe that information requires updating or correction, you may request that Human Resources make the update or correction.
You may request copies of documents in your personnel file. Requests for copies must also be made in writing to Human Resources.