Room Reservation and Use Policy
Priority scheduling is given to academic classes, mid-term exams, final exams and reading day activity; in addition, traditional College events such as New Student Orientation, Community Gathering, Garnet and Family Weekend, Alumni Weekend and Commencement exercises will be scheduled prior to any other event requests.
Swarthmore College makes several campus spaces available for rent from mid-June to early-August. These spaces can be rented for conferences, symposia, meetings, weddings, and events. Space may also be available for rent during the College's fall and spring breaks, but not at any other time during the academic year (mid-August to mid-June), when the College's mission as a residential academic institution takes priority over external requests.
Information on renting campus spaces, and related guidelines for each space, can be found on our Rental Opportunities page. Associated fees for campus rentals are intended to cover the costs incurred by the College when hosting an event. Requirements for a contract and insurance coverage are in place to attend to the health and safety of all parties and to stipulate proper legal and financial coverage. For information on hosting events at Swarthmore, please fill out our Event Request form or contact firstname.lastname@example.org.
Faculty and staff members should contact email@example.com to discuss plans related to hosting professional or academic organization events or for personal use, at any time during the year. Depending on the nature of the event, payment may be required at the rates listed on our Rental Opportunities page.
Certain events (for example, events hosted by political parties or those affiliated with same) must be considered on a case-by-case basis to ensure that the College remains in compliance with its non-profit 501 (c) (3) tax exempt status.
Members of the media or commercial photographers/videographers can find information about making arrangements to work on campus on the Filming and Photography site.