When hosting an event on campus, the first thing you'll need is a space. You can request a space using Swat Central, Swarthmore's new space reservation system. Space requests must be submitted 48 hours prior to the event.
If you are hosting an event with alcohol, you'll also need to request an alcohol permit. Any time individual students or student organizations are hosting an event you are required to have a space reserved. Alcohol permits must be submitted by Wednesday at 5:00 p.m. on the week of the event.
Please note: Any event where alcohol is served in a campus space with more than 10 people in attendance requires an alcohol permit. You can request an alcohol permit before you have a space confirmed.
Alcohol Permit Host Expectations
There are a number of policies and expectations related to hosting an event with alcohol. If you are applying for an alcohol permit (which you do through the event registration form). Hosts are expected to read and agree to these terms, attend an alcohol permit training, and understand the full policy outlined in the student handbook.
- SWAT Team members/managers will check all ID's at the designated entrance. All attendees must possess a student id (or valid drivers license, for guests).
- Hosts will cooperate with SWAT Team members and managers assigned to the event. Hosts are expected to check in regularly with SWAT Team members/managers to ensure that the party is running safely and no issues have arisen.
- Alternative food and beverages must be provided during the event.
- Alcoholic beverages must be poured individually and served to each guests. Hosts are prohibited from lining up drinks.
- Hosts will not serve anyone under the age of 21 or any student who is visibly intoxicated, regardless of age. All guests over the age of 21 must be marked or hand stamped by SWAT Team members upon entering the event.
- Party permits must be displayed at the entrance to the event. Additionally, a sign must be posted at each serving station stating "You must be 21 years of age to possess or consume alcoholic beverages in the Commonwealth of Pennsylvania".
- Hosts are responsible for staffing and setting up the designated area where alcoholic beverages will be served. Only wine (boxes or bottles) or beer (kegs, cans, or bottles) is permitted at social events.
- Hosts must be 21 and remain at the party for the duration of the event. Hosts must remain sober.
Remember - SwatTeam, Public Safety, and the Office of Student Engagement reserve the right to shut down or cancel an event if there are concerns related to health, safety, or community before or during the event. Issues that could cause problems during an event include (but aren't limited to):
- Overcrowding or crowd control difficulties
- Repeated or excessive noise violations
- Multiple calls for assistance
- Unsafe drinking behaviors, including binge drinking or drinking games
- Violence of any kind
- The presence of drugs or hard alcohol