Skip to main content

Transcript Request

Coronavirus Response

Office Closed to the Public and Paperless

The physical Registrar's Office is closed to the public until further notice. As we work remotely, we are asking all requests to be for paperless documents. For the time being, we do not know when we will be able to provide paper documents.

Until further notice, please request paperless transcripts, letters, etc. These documents will be available with modest processing delays. Thank you for your patience.

Relevant Links

Law School Application - Dean's Certification
Apostille Information  [pdf]
How to share GPA and how to calculate GPA
How to share shadow grades
Transcript Guide [pdf]

 For all transcripts:

  • Fees: The National Student Clearinghouse charges a small processing fee, and if you use express shipping, an express shipping fee.
  • Swarthmore does not charge a transcript fee, and pays the postage on regular mail for paper transcripts.
  • Processing time -- expect some delays during the time of the Coronavirus. Official transcripts are processed every business day, once daily, usually before 9:00 am. Expect your request to be processed the next business day after you send it to us. Paper transcripts will be significantly delayed, perhaps by weeks, during the time of the Coronavirus -- please request one of the PDF transcripts instead.
  • Financial note: Students or Alumni who have not satisfied their financial obligations to the College or are in collection for loans are not be permitted to obtain transcripts or use any of our transcript services.

Which Transcript service would you like?

PDF Transcript Issued to the Student

For current students only -- Official PDF transcripts Issued to the Student

  • Current Students use mySwarthmore:
  • Click on Student Main Menu,Transcript Request, choose 'PDF Transcript' from the drop down.
  • There is no fee for this service.
  • Check Status: mySwarthmore > Student Main Menu > Transcript Request > Transcript Request Status tab

PDF Transcript for someone else

Official PDF transcripts available through the National Student Clearinghouse

  • Use the Transcript Ordering Service of the National Student Clearinghouse
    • Current students can access the Clearinghouse through mySwarthmore under the Student Main Menu.
    • All others access the National Student Clearinghouse directly. Create an account there, and request transcripts from Swarthmore College.
  • There is a small processing fee for this service.
  • Transcript requests are processed by Swarthmore usually the next business day and then promptly become available to the recipient for pick up from the secure server.
  • The recipient can be anyone with a valid email address, inlcuding the student.
  • The transcript must be retrieved within 30 days (or it would have to be re-ordered with fees applying). Multiple reminders are sent to the recipient before the transcript expires on the server.
  • Help with retrieving Official PDF transcripts from the National Student Clearinghouse [pdf]. 

Official Paper Transcript -- this service is suspended

Express Shipping available through the National Student Clearinghouse

  • There are express shipping fees for this service.

U.S. Mail, Campus Mail or for Pick-up

  • Current students use mySwarthmore.
    • Click on Student Main Menu,Transcript Request, choose 'Official Paper Transcript' from the drop down (there is no fee using mySwarthmore).
    • Check Status: mySwarthmore > Student Main Menu > Transcript Request > Transcript Request Status tab
  • All others order the "Mail" option through the Transcript Ordering Service of the National Student Clearinghouse (there is a small processing fee), or you can complete and submit our Official Transcript Request Form [pdf] (no service fee).
  • U.S. mailed transcripts are always in official envelopes which are signed and sealed on the back. They are sent via first-class U.S. mail and we pay the postage.
  • Alumni can retrieve their Numeric ID from the alumni web page.
  • We do not fax or email the official paper transcript.