Green Events Guide
Simple Steps with Huge Impact
Download a PDF of this information here.
This Green Events Guide provides information for event organizers to reduce the waste and carbon footprint of their events.
Before Your Event
- Use digital communication ( social media or email) to promote the event.
- Communicate beforehand whether this is a green event or a sustainable event.
- If you have to print materials, do so double-sided and on reused/recycled paper; otherwise, tell your guests to bring personal devices instead.
- Choose sustainable and reusable decorations and signage for the event.
Booking YOUR LOCATION & GREEN ADVISORS
- Book your events on Swat Central with the specific start and end times; heat and A/C schedules are based on those times.
- When booking space on Swat Central, request waste bins, especially compost bins, for locations where they are not normally available.
- Request zero waste support from a Green Advisor by contacting email@example.com.
Purchasing and Catering
- Review the Sustainable Catering Guide.
- Aim for a "plant-forward" menu.
- Ask your caterer for reusable or compostable wares.
- Have people RSVP ahead of time so you know how much food to order to reduce food waste at your event.
- Request compostable utensils, plates, and cups from the catering provider or buy compostable tableware at the Swarthmore Campus and Community Store.
- Ask guests to bring reusable utensils and mugs.
- Use reusable nametags and decorations when possible.
During Your Event
- Make sure waste receptacles are conveniently placed.
- If not already displayed on waste receptacles, put up the College's newest waste disposal signage.
- Remind guests of sustainability intentions and announce this is a green event.
- Explain to attendees how to sort their waste.
- Collect name tags at the end for reuse.
- Encourage guests to take leftovers with them and have a plan to deal with leftover food not taken by guests.
After Your Event
- Check that guests have properly sorted their
waste. Re-sort if necessary.
- Turn everything off when not in use.
- Send a thank-you note to guests letting them know how successful their waste reduction efforts were!
- Post about your event on social media! Make sure to tag your friends.
- Consider collecting data from your events, if possible.
- Reflect on and make note of what worked well and what can be improved upon for next time!