Accommodations Process for Students
The office of Student Disability Services works with students with disabilities to identify accommodations that will allow equal access to college programs and services. The accommodations process is designed to be collaborative. Once you are registered with the office, Director Monica Vance or Assistant Director Jenna Rose, will work with you, your course instructors and any other relevant faculty or staff to facilitate reasonable accommodations that will not fundamentally alter the academic standards of your courses. If you have questions or concerns, please reach out to Director Monica Vance (610-328-7358) or Assistant Director Jenna Rose (610-690-5538) or see the Appeals Process.
Please be aware that accommodations are not retroactive. Students need to register with Student Disability Services first and submit appropriate documentation of a disability.
About Accommodations At The College Level
Different rules govern disability services in college than in K-12 programs, therefore, accommodations in college may vary from those received during high school. In college, it is the student's right and responsibility to request accommodations. Privacy laws restrict the sharing of certain types of information with others (including parents) without the student's expressed written consent. To learn more about the transition of students with disabilities to postsecondary education, see the Office for Civil Rights transition guide for students. Student Disability Services is happy to answer any questions you have.
Swarthmore College respects the privacy of its students and adheres to the Family Educational Rights and Privacy Act (FERPA) regarding the privacy of student record information. All information concerning student disabilities and accommodation is kept separately from student academic files. Information regarding student disabilities and requests for accommodation is available to College faculty and staff on a need-to-know basis. This information is not normally released to anyone outside the College without a student’s prior consent, unless otherwise permitted or required by law.
Registering with Student Disability Services
- Schedule a meeting with a Student Disability Services staff member to discuss your request(s). Any student is welcome to contact either Monica or Jenna, or email firstname.lastname@example.org.
If you are a student and your last name starts with letters A through K, please contact Monica. Monica can be reached by emailing email@example.com, or calling 610-328-7358. If you are a student and your last name starts with letters L through Z, please contact Jenna. Jenna can be reached by emailing firstname.lastname@example.org, or calling 610-690-5538.
- If you have never requested accommodations from Student Disability Services previously, please complete a student accommodation request. This can be done by logging into mySwarthmore and completing the Accommodation form located in the Personal Information menu.
- Meet with Student Disability Services staff for an intake meeting or phone conversation. At this meeting, you will discuss your experiences and how they are impacted by your condition. You may also discuss potential accommodations you may find helpful. The accommodations process is designed to be collaborative. Student Disability Services will ask you some questions regarding your experiences to better understand and support your request for accommodations.
- Have a licensed professional complete the Disability Verification Form. Submit the completed form to the office. Other formal documentation will be accepted as well.
- Student Disability Services will review your request in a timely manner and notify you when a decision has been made regarding your accommodations request.
Steps For Arranging Accommodations Each Semester
- Once you have selected your courses, and your schedule is set, complete and submit an academic accommodations request by logging into mySwarthmore and completing the Accommodation form located in the Personal Information menu. Paper copies are available on the bulletin board outside of Parrish 113. Feel free to complete the form online or submit a paper copy to Monica or Jenna.
- Students are encouraged to submit the Academic Accommodations Request Form to the office of Student Disability Services before the start of the semester. We strongly recommend that you submit your form no later than one week after the Add/Drop deadline, since some accommodations take time to arrange.
- Once you have submitted an Academic Accommodation Request form, we will draft Accommodations Letters for you to pick up from Student Disability Services. We will notify you when they are ready.
- It is the student's responsibility to share Accommodation Letters at the beginning of each semester or within a week of receiving a new letter from the office. Students must notify professors when they would like to use specific accommodations.
- Students who wish to utilize their approved testing accommodations must speak with their faculty at the beginning of each semester and at least two weeks before a scheduled exam to make arrangements.
- For Seniors: Seniors who require accommodations for Honors written and/or oral exams, must let the office of Student Disability Services know by January 31.
- If you have questions or concerns, please reach out to Director Monica Vance (610-328-7358) or Assistant Director Jenna Rose (610-690-5538) or see the Appeals Process.
Student Rights And Responsibilities
Students with disabilities have a right to:
- Reasonable accommodations, appropriate academic adjustments, auxiliary aids and services as necessary.
- Privacy with regards to disability-related information, except as disclosures required or permitted by law.
- Equal access to programs, activities, courses and services.
Students with disabilities have the responsibility to:
- Meet all academic requirements of the College.
- Disclose their disability to the the office of Student Disability Services, if requesting accommodations. Please note, reviewing accommodation requests takes time, therefore it is recommended that students begin the process in a timely fashion. Accommodations are not retroactive
- Provide the required documentation of disability.
- Arrange meetings with their professors to discuss accommodation letters provided by the office of Student Disability Services.
- Follow the procedures for requesting accommodations each semester.
College Rights And Responsibilities
Rights of the College
- Establish and maintain requirements and standards for admission to the College, and for participation in its courses, programs, services and activities.
- Request current, relevant documentation that verifies a disability and the need for reasonable accommodations.
- Determine reasonable accommodations.
- Deny a request for an accommodation
- if the student fails to provide current relevant information verifying a disability and need for the requested accommodation,
- if the request is for a retroactive accommodation, or
- if the request requires a fundamental alteration of a course, program or service.
- if the request would pose an undue financial burden on the College.
Responsibilities of the College
- Ensure that admissions policies and procedures are implemented in a non-discriminatory manner with regard to individuals with disabilities.
- Ensure that programs, services and activities when viewed in their entirety are accessible.
- Provide appropriate reasonable accommodations, academic adjustments, auxiliary aids and services in a timely manner.
- Maintain appropriate confidentiality of disability-related information.
Utilizing Testing Accommodations
You are expected to notify your faculty at the beginning of each semester that you would like to use your testing accommodations. You should meet with your faculty in person, so they can discuss the course exam schedule and complete an Exam Request Form for you. This form will include the dates, start times, and durations of your exams for the semester. If a proctor is needed, the form may be sent to Student Disability Services for scheduling.
You must also remind your faculty two weeks before each scheduled exam to ensure use of your testing accommodations. Failure to notify them may result in not being able to use your accommodation for a particular exam, due to lacking a reasonable amount of time to make arrangements. You may not request to use your testing accommodations at the last minute.
It is your responsibility to discuss scheduling conflicts and make-up exams with your faculty in advance. If your extended time overlaps with another class time, your exam should be rescheduled in advance. Your faculty must approve your request to reschedule or make up an exam.