Resources for Student Employees

student talking to a professor

Workday is coming!  The Student Employment Office is upgrading its job posting platform and timekeeping system to Workday in September.  Student Workers fully hired prior to September 6, 2026 will be onboarded via JobX, while those hired later in the semester will be processed via Workday.  Eligibility,  onboarding and Form I-9 requirements will be the same whether the student is onboarded via JobX or Workday.  Student employees hired after September 6 will be notified of process changes. 

Getting Started

All first time student workers must complete payroll onboarding paperwork and and an in-person I-9 document verification before beginning any work or training.   Newly hired student workers will be redirected to complete their onboarding paperwork online once they log in to JobX and Accept the hire request from the Student Employment Office.

 

Below is a list of the information and documents students need to complete your onboarding.  

  • Bank Account Information: Specifically, your bank name, account number, and routing number for direct deposit.

  • Social Security Number (SSN): This is required for tax purposes.

  • Identification Documents for Form I-9 Verification: The I-9 form confirms your eligibility to work in the United States. You'll need to present original, unexpired documents from the federal List of Acceptable Documents. Common examples include the U.S. Passport or a combination of a driver's license and Social Security card

After the student worker position has been accepted in JobX, schedule an in-person I-9 verification appointments at the Student Employment Office (Parrish Hall 152-158)  The most important thing to remember is to bring original, unexpired I-9 verification documents to campus for  the in-person I-9 appointment.  A laptop may also be needed during the appointment. 

 

Once I’m approved and hired, how do I access my timesheet?
  • The timesheet can be found on MySwarthmore under the “Employee” tab.
  • If you have any questions, please email Payroll (payroll@swarthmore.edu).
Does the Student Employment Office place students into specific on-campus job opportunities?

SEO does not directly place students in jobs, but rather help them identify on-campus job opportunities that are the right fit for their skills, interests, and availability. We also work with on-campus employers to help them advertise open positions to students, and welcome them to contact the Student Employment Office if they need assistance in filling a student job.

 JobX

When can I apply for jobs on JobX?
  • Only currently enrolled, active, full-time Swarthmore students can be hired into a student employment position. Students that are currently on a leave of absence or enrolled part-time are not eligible for employment at Swarthmore in any capacity which includes:
    • Student employment positions
    • Independent contractor positions
    • Staff positions
    • Volunteer positions
    • Students enrolled at another institution (including tri-co) are not eligible to work in a student employment position.
  • All students must be on campus and perform their work tasks on campus. Remote and hybrid forms of work are not permitted outside of Swarthmore.
Who do I contact with JobX questions?
How do I search for/find new jobs on JobX?
  • If you are struggling to find a working opportunity on campus, please ensure you search JobX thoroughly.
  • To do this, go to the JobX dashboard, click on “Find a Job” through the “Quick Search” tool within your JobX dashboard, and then click “Show All Active Jobs.”
  • If you are struggling to find a position, please send us an email (seo@swarthmore.edu) and we can assist you.
Contact the Student Employment Office
seo@swarthmore.edu