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Add, List, Edit, or Change the Status of a Position on JobX

Add a Position

You will need to create a job description for every position you oversee. We encourage you to follow this template.

  • Visit JobX
  • Click "Student Employment Supervisor Home Page".
  • Click "Supervisor Dashboard" and enter your Swarthmore credentials.
    • If you have posting permissions for multiple departments select the department for which you are now posting from the "Employer Name" drop down menu in the "Job Filters" section.
  • Click the "Add a New Job For" button at the top of the screen.
    • This will lead you to the "Institutional Default Application" form.
  • Select the "Job Type" from the drop down menu in the left hand column, then click the "Go to Next Step" button.
    • Most jobs will fall into the "On-Campus Student Job" category. Exceptions are: Dare to Soar (choose Federal Work Study), RAs, GAs, SAMs, DPAs (choose "On-Campus Stipend Jobs").
  • Fill out the "Job Profile." All fields marked with a red asterisk are required.
    • When you select "Job Category" and "Title" from the drop down menus, the "Wage," "Level," "Position Number," "Fund," and "ORGN" fields automatically populate.
  • Click "Submit."
  • Review your application. When you are satisfied, click "Save Application."
    • At this stage, you may also add custom questions to your application form. To do so, select the "Create A New Question" tab at the bottom of the page. If you created questions for another position already, you will see them in the "Pick From An Existing Question" tab.
    • Select "Question Type" from the drop-down menu.
    • Enter an abbreviated "Question Name." This name is for your reference only; candidates will not see it.
    • Choose whether to add the new question to an existing section of the application, or to create a new section in the application for that question.
  • All positions require approval from the JobX administrator before going live.
    • However, you may select whether you want the position to go live immediately after approval or back to you for review.
    • You may also specify the period of time during which the position will be live on JobX.
  • Click "Click Here to Finish."
List a Position

Once your position has been approved by the administrator, it will need to be listed to be visible to student applicants searching for positions.  

  • Visit JobX
  • Click "Student Employment Supervisor Home Page."
  • Click "Supervisor Dashboard" and enter your Swarthmore credentials.
  • Click the box to the left of the position you want to list.
  • Select "Change Selected Jobs" to "Listed" in the "Apply Actions" drop down menu to the top right of the jobs list.
  • On the following page, make sure the "When To List This Job" drop down menu is set to "Right Now."
  • Make sure the "List These Job(s) For How Long" drop down menu is set to "Until I Close The Job."
  • Click the "Move All To Listed" button on the right to complete the listing process.
Edit the Application of a Position
  • Visit JobX
  • Click "Student Employment Supervisor Home Page."
  • Click "Supervisor Dashboard" and enter your Swarthmore credentials.
  • Click the title of the job you want to edit.
  • Click "Edit or View the Online Application" in the "Manage Application" section, on the right hand side of the page.
Change the Status of a Position

When you create a position on JobX, you will be asked to select how many days you would like that position to remain listed on the site. If you do not select a specific time period, you will have to manually close the position once you are no longer accepting candidates. To manually change the status of a position on JobX, take the following steps:

  • Visit JobX
  • Click "Student Employment Supervisor Home Page."
  • Click "Supervisor Dashboard" and enter your Swarthmore credentials.
  • Check the small square to the left of the position or positions you want to close.
  • Select "Change Selected Jobs" to "Review in the Select Action Below" drop-down menu, near the top right of the screen.
  • Click "Apply Action."
Edit the Timeframe of a Position
  • Visit JobX
  • Click "Student Employment Supervisor Home Page."
  • Click "Supervisor Dashboard" and enter your Swarthmore credentials. 
  • Click on the "Edit Job" icon to the right of the job title and under "Actions"
  • Scroll to the bottom of the job description and select the correct timeframe from the drop down box.
  • Click "Submit".