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Exam Proctoring

Student Disability Services recognizes that the logistics of proctoring exams with extended time and locating a separate testing room (if needed) can be challenging during a busy semester, especially if you are working with several students who receive accommodations. We are happy to offer the following testing assistance for faculty, should you need the help.

Final Exam Proctoring

  • Deadline to Request for Fall 2018: Wednesday, December 5
  • Deadline to Request for Spring 2019: Friday, April 26

We cannot, unfortunately, take requests after these deadlines due to the time needed to make the proctoring and room arrangements. 

Professors and Departments unable to proctor an extended time final exam may submit a request for the student to take an exam in testing classrooms that will be reserved for Student Disability Services during the final exam period. We use proctors who are trained by Student Disability Services. Because we have limited space and proctors, we will do our best to honor all requests, but we may not be able to fulfill every request.

To request Final Exam proctoring assistance:

  • Submit an Exam Proctor Request Form by the due date.
  • Submit the completed form via email to studentdisabilityservices@swarthmore.edu, by fax to 610-690-3350, or deliver to our offices in Parrish 113 & 123.
  • The Exam Proctor Request Form submission deadline is a firm deadline, so that we have enough time to review the requests and organize the logistics. We will email you and the student no later than 1 week before exams to go over the arrangements.
  • Questions? Email Director Monica Vance or Assistant Director Jenna Rose.

Mid-Terms and Other Tests During the Semester

If you discover that you or your Department is unable to proctor an extended time mid-term or other test during the semester, Student Disability Services will do our best to help. Because of timing, staffing and space constraints, we may not be able to meet every request, but we will do our best to help you find solutions. At least two weeks before a test, please submit an Exam Proctor Request Form to Student Disability Services via email, fax, or deliver to our office.

Privacy Note for Faculty and Staff

Swarthmore College respects the privacy of its students. The Family Educational Rights and Privacy Act (FERPA) governs all student record information. All information concerning student disabilities and accommodations is kept separately from student academic files. This information is confidential and will not be released to third parties without the written permission of the student, except in circumstances involving matters of health, safety, and law. Information regarding student disabilities and requests for accommodation is available to College faculty and staff on a need-to-know basis.

Please avoid discussing accommodations for students in public.  We encourage you and the student to meet individually to discuss your course and any accommodations arrangements.

Please do not hesitate to contact Student Disability Services staff at studentdisabilityservices@swarthmore.edu if you have any questions or concerns.