For Suppliers

 

Office Hours

The College’s general office hours are 8:30 a.m. to 4:30 p.m. Eastern Standard Time.

 

Sales Visits

Sales personnel are expected to interact productively and to provide useful product information to community members. All sales personnel are advised to make advance appointments; cold calls are not permitted. 

 

College Introduction

Swarthmore is a private college of liberal arts and engineering located 11 miles southwest of Philadelphia in the Borough of Swarthmore, Pennsylvania. Coeducational since its founding in 1864 by the Religious Society of Friends (Quakers), Swarthmore is nonsectarian today, but still reflects many Quaker traditions and values. College Facts & Figures are available online.

 

Addresses

  • Mailing Address
    • 500 College Avenue, Swarthmore, PA 19081
  • Physical Locations
    • Business Office/Purchasing: 101 South Chester Road, Swarthmore, PA 19081
    • Facilities/Purchasing: Services Building, Field House Lane, Swarthmore, PA 19081

 

Driving on Campus

  • Campus speed limit is 15 mph
  • Height limitation on Chester Road Septa train station underpass is 13'3"
  • The Field House Lane bridge has a load rating of H-20: Heavy Duty
  • Trucks traveling on Sharple's Lane are limited to box trucks less than 48' in length. Clothier Circle is narrow and cannot accommodate larger vehicles.
  • Loading Docks are located in the following locations:
    • Clothier Hall
    • Lang Music Center (access to freight elevator)
    • Lang Performing Arts Center
    • Martin Hall
    • Science Center
    • Services Building
    • Sharples Dining Hall
  • Drivers are required to be licensed and vehicles should have Business Automobile Liability insurance including comprehensive third party coverage for injury (including death) or property damage with a minimum combined single limit of $1,000,000 per occurrence including coverage for owned, non-owned and hired vehicles.

 

Purchasing Office

As a central resource, the purchasing office serves the College community by providing resources to support the best value purchase of goods and services, developing purchasing policies and procedures, and assuring that College purchasing complies with applicable federal and industry standards. The College’s purchasing is decentralized in that individual faculty and staff across campus determines business needs, place orders, and authorizes the payment of invoices. As such, each member of the College community that participates in the buying process accepts a responsibility as a steward of the College's financial resources and a commitment to the highest ethical standards. Please refer to the Purchasing Office Vision, Mission, and Values statement and Conflict of Interest Policy for further details.

 

Purchase Orders

Swarthmore College is in the process of developing central purchasing software for use as a decentralized means to generate purchase orders. ESM Solutions is the software that will enable community members to requisition needed goods and services, while the transaction will route for authorization before being emailed to suppliers. The College refers to the ESM interface as eMarket Portal.

 

Purchase Order Terms and Conditions

General Terms and Conditions of this purchase order are stated in the Purchase Order Terms and Conditions [pdf] and are incorporated by reference. If you did not receive these Terms and Conditions or do not have a copy on file, you may obtain the document by clicking on the link.

 

Certificates of Insurance (COI)

A certificate of insurance is a standardized form that provides evidence of insurance coverage, including the supplier's coverage types and liability limits. A Sample Swarthmore College COI [pdf] is provided for supplier's reference to the College's insurance requirements. Note the College should be named as Primary Additional Insured on a noncontributory basis and supplier insurance company should be.rated A-, Class X or better by A.M Best Company. More detail on insurance requirements may be found on the College's Contract Terms and Provisions [pdf].