Travel Reimbursement Policy
In order to be reimbursed by the Department for travel expenses for course-required school field placements, students must follow the procedures below in order to receive this reimbursement.
If you are taking public transportation, you must submit receipts for all trips. Paper clip receipts to your Reimbursement for Transportation Form that will be distributed at the beginning of the semester in your class. Receipts are not required if you are taking bus transportation. Return the form, including information requested on the back, and bring or send it to Ruthanne Krauss in the Educational Studies Office, Pearson Hall 221.
If you are traveling by train, it is much cheaper to purchase tickets in advance at the train station or online rather than on the train. The Swarthmore ticket office is open weekdays from 5:30-11:30 am. Cash fare for bus, subway, and trolley service is $2.50. Cash is accepted for travel on all services. Exact fare must be used. SEPTA Keycards may be purchased in advance at specific locations (see SEPTA for more information).
If you are driving a car, total your miles on the back of the form. You will be reimbursed according to the current reimbursement rate up to a certain limit. If you use Uber or Lyft or another taxi service, email the receipts to Ruthanne Krauss.
Forms and receipts must be submitted by the last day of classes for the semester.
The Reimbursement for Travel Form is also available in the Department of Educational Studies Office, Pearson 221.
Bryn Mawr and Haverford students should check with their college dean regarding their school's reimbursement policy.
Please direct any questions or concerns about travel reimbursement process or issues of affordability to your professor or Ruthanne Krauss.