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Educational Studies Student Travel Reimbursement

septa train station

Beginning in the Fall of 2023, the College has initiated a SEPTA Key Advantage program to facilitate student use of the regional public transit system. Each actively enrolled Swarthmore student receives a SEPTA KeyCard pass from the College OneCard Office eligible for up to 8 free public transit rides per day. Students are expected to register and use their College issued KeyCard whenever possible for Educational Studies course-related travel.

On occasion, travel on public transit may be required that falls outside the scope of the SEPTA Key Advantage program (such as prior to the start of Swarthmore Classes in August). In these cases, students must submit receipts or a travel log with stops and fares for all trips. Most commonly, students submit a screenshot of their personal SEPTA Key transactions from the SEPTA Key website. Please email or turn in your documents to Mary Kassab in the Educational Studies Office, Pearson Hall 221.

Some Educational Studies field placement sites and schedules are not amenable to the use of public transit. The Field Coordinator may in these cases approve use of a car service, such as Uber or Lyft, for travel to these sites. For reimbursement, receipts for each trip must be submitted to Mary Kassab. Receipts must show the itemized charges (fare, tip, taxes etc.) not just the grand total. Receipts must also state the start and end locations/addresses for each trip in order to be reimbursed. When possible, the Field Coordinator may also approve travel in a personal vehicle. Mileage for such travel in a personal vehicle may be reimbursed at the standard IRS mileage rate using the Educational Studies Reimbursement for Travel Form submitted to Mary Kassab in the Educational Studies Office, Pearson Hall 221.

Forms and receipts must be submitted by the last day of classes for the semester.

Bryn Mawr and Haverford students should check with their college dean regarding their school's reimbursement policy.

Please direct any questions or concerns about the Educational Studies travel reimbursement process or issues of affordability to your professor or Mary Kassab.