Manage Your Award

Advising Session

Congratulations! A Few Reminders:

As you celebrate your successful grant, please bear in mind that your new funding comes with responsibilities. As soon as you receive the good news, be sure to follow these steps:

  1. If the award was sent directly to you, make a copy of the check, award letter, and any other documentation for your files.
  2. Notify us. A Sponsored Programs staff person can arrange for the originals (check, letter, and documentation) to be picked up. Please do not send checks or award documentation through campus mail. Associate Director Joe Watson (jwatson1@swarthmore.edu) will "profile" the gift and distribute copies of the profile to the PI, the Provost, the Gift Records Office, the Business Office, and members of senior staff. The Gift Records staff and/or Senior Accountant Denise Risoli will ensure that the check is deposited into the correct account.
  3. After Denise Risoli receives a copy of the profile, she will create the grant fund. You may contact Denise directly with questions regarding your fund (drisoli1@swarthmore.edu).
  4. Send copies of all correspondence (including project reports) between you and the funder over the life of the grant to Joe Watson (jwatson1@swarthmore.edu) in the Sponsored Programs office.