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Apply for a Grant

 

"Swarthmore’s excellence is the result of many partnerships among faculty, staff, administrators, and students. I look forward to fostering those relationships while advancing the academic mission as we continue to provide Swarthmore students with an extraordinary education for a complex world."
–Sarah Willie-LeBreton, Provost and Professor of Sociology

 

Proposal writing can help you become a better scholar, teacher, and researcher. Think about whether and how grants fit into your long-range professional plans, including promotion and tenure (we strongly recommend discussing planned proposals with your department chair, colleagues and mentors).

Process Overview

PLAN AHEAD
  • Preparing your application may take weeks or months, and receiving a response could take six months to a year, so get started well in advance of the application deadline.
  • Think about whether and how grants fit into your long-range professional plans, including promotion and tenure (we strongly recommend discussing planned proposals with your department chair, colleagues and mentors).
  • Strategize about what steps or resources will better position you to be funded (for example, collecting preliminary data, finding collaborators with complementary expertise, leveraging experience with smaller grants to secure funding from large agencies, etc.).
  • If your research will involve human subjects and/or identifiable private information about them, consult Swarthmore's Institutional Review Board.
  • If you need letters from colleagues or collaborators, request them early. Note the difference between letters of collaboration (which briefly state the intent to collaborate, often in a prescribed format) versus letters of support (which include endorsements or the project and/or PI).
  • Consult the Institutional Research office website for assessment resources and institutional data and consider what additional Swarthmore data may strengthen your case-building.
  • Get advice on your broader impacts initiatives from the Lang Center for Civic & Social Responsibility.
  • If your research will involve animals, contact Kendra Ashenfelder, animal facilities manager and co-chair of the Institutional Animal Care and Use Committee (IACUC), at kashenf1@swarthmore.edu.
  • Consult the Institutional Research office website for assessment resources and institutional data and consider what additional Swarthmore data may strengthen your case-building.
  • Consult the Research Data Management LibGuide for help with data management plans.
WRITE
  • Draft a brief project description and, if required by grantor, a rough budget.
  • Email these, along with the name and URL of your selected grant program, to Director of Sponsored Programs Tania Johnson (tjohnso2@swarthmore.edu) and Senior Accountant Denise Risoli (drisoli1@swarthmore.edu). If you need an institutional letter of support we will draft one for the Provost's signature.
  • Draft your full proposal narrative (see Develop Your Proposal) and budget justification (see Institutional Data for Proposals).
  • Ask a colleague (ideally, one who has received the same sort of grant) to read your draft and give you feedback. Sponsored Programs staff are available to proofread and/or make editorial suggestions and can provide targeted information about various aspects of the College to enhance your proposal.
  • You may also inquire about receiving additional strategic grant proposal development support from an outside consultant. Please contact Director of Sponsored Programs Tania Johnson (tjohnso2@swarthmore.edu) for more details. Typically a minimum of 1-2 months advance notice is needed.
SUBMIT
  • Fill out the Sponsored Programs Grant Proposal Review Form and forward to the Sponsored Programs office to circulate for institutional signatures, at least two weeks before the deadline.
  • If applying to NSF or NIH, there are additional forms that you need to fill out and send to us.
  • Once Sponsored Programs has obtained institutional approvals, you may submit your proposal or (if required by grantor) have us submit it on your behalf.
  • Please notify Sponsored Programs regarding your proposal outcome so we can help establish a restricted fund for your grant, track your grant's reporting requirements, consult about proposal revision and re-submission, and/or make other funding suggestions.

Additional Resources*

TRAININGS
PROPOSAL WRITING GUIDES

 

NEWSLETTERS & MEMBERSHIPS

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