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Program Resources

Summer research students Emma Lewis '18, Nicole Banales '18 and Marcus Hughes '18, who is from Williams College, work on astronomy projects on the campus of Swarthmore College on Tuesday, July 28, 2015, in Swarthmore, Pa. (Laurence Kesterson / staff photographer)

Application and Funding Frequently Asked Questions

Knowing what to expect for the summer opportunity application and funding process can be helpful to students.  The INFORMATION and FREQUENTLY ASKED QUESTIONSprovides useful information and answers to common questions for this process.

Program Guidebook

Engaging in a summer research project or other experience is an exciting journey. But, students often have difficulty knowing where to begin. The Summer Funding Opportunities Program Guidebook provides an overview of the program and guidance for students on how to progress through the development of their project and submission of their application. In addition, the Guidebook outlines requirements students must complete as part of their acceptance of a summer fellowship. All students, as part of their application, are expected to review and acknowledge understanding of the guidebook. By accepting a summer fellowship, students agree to abide by the policies outlined by the Guidebook.

Statement of Expectations

Swarthmore College offers a variety of funding opportunities designed to enhance the academic and professional exposure of students. Offered in the form of fellowships or grants, conference funding, or other funded opportunities, these awards are intended to allow students to engage in research, internships, or other projects to further their educational experience. Engaging in these types of co-curricular opportunities is a privilege. With this privilege comes the expectation that students will adhere to the highest standards of integrity, mutual respect, and professionalism before, during, and after their experiences as representatives of Swarthmore College. All awarded students will be asked to sign the Academic Division/Provost's Office Award Statement of Expectations.

Additional Requirements for Students Funded Through the Academic Divisions

So you’ve been awarded - congratulations! But, you’re not done yet. Here are some next steps….

  • Accept or decline your award as soon as you can. Access the Award Acceptance Portal using the link in your award email to accept or decline your award, and manage your required award documents, including any required program acceptances from external opportunities. 
  • Summer Housing: The College has not yet made a decision regarding housing on Swarthmore's campus this summer.  Awardees will be notified as soon as this decision.  There is a place in the portal to indicate whether you are interested in housing if it will be available.
  • Complete the following required forms:
  • Complete additional contingencies associated with your project: Funding will not be released until you complete all aspects of the award process. All requirements must be complete in order for you to receive your funding. Depending upon the nature of your project, additional requirements may include:
    • Completion of the travel registry (IF TRAVEL WILL BE PERMITTED THIS SUMMER - we are still awaiting the College's decision regarding travel this summer)
    • Institutional Review Board/Departmental Review approval
  • Look for your stipend disbursements: The stipend will be disbursed to you in two payments, one at the beginning of the project period and one at the end of the project period. Prior to the first disbursement of the first payment, you must complete all outstanding requirements associated with your acceptance (you will receive additional notifications about any such requirements). The final disbursement of your stipend will made to you after you submit your final report to the College describing your summer work and findings.
  • Expect and reply to project check-ins throughout the summer.
  • Submit your final report: As a condition of your acceptance of this research grant, at the end of the summer research period you must provide the College with a final report that describes your summer work and findings. This report is due the first Friday of the Fall Semester and you will receive an email on how to submit this report via the summer opportunity portal.  Once submitted, your report will then be sent to the faculty recommender from your application for their review.  Your report is retained in the Provost’s Office as part of the record of your award, but a copy may also be forwarded to the donor who helped to make support for your summer project available.