- Why does my City Tax show SWRTH on my payslip?
Your City Tax defaults to Swarthmore on your payslip but will be remitted to your home borough/township if applicable.
- When will I see my sick and vacation accruals?
Sick and vacation accrues at the end of the pay period. This will be the last day of the pay period (Saturday) for biweekly staff and the last day of the month for monthly staff. As monthly staff are paid mid-period, to view your accrual, go to 'Manage Absence' and change the Balances as of date to the end of the month.
- I live in a reciprocal state (MD, NJ, OH, VA), do I have to withhold Pennsylvania State Tax?
No, you do not have to have Pennsylvania State taxes withheld in you reside in Maryland, New Jersey, Ohio or Virginia. You can complete your states W-4 and an Employee's Non-withholding Application Certificate (REV-419). These can be found in Workday self-service, instructions on how to access them can be found here.
- When will I receive my W-2 form?
We are required by the IRS to postmark all W-2 forms by January 31st. All W-2 forms are mailed or made available online by via ADP on that date.
- When will my direct deposit begin?
You can update your banking information at any time within Workday. If you update five days prior to the check date, your direct deposit will be in effect on the next paycheck. If you update within five days of the pay date, you may have to wait until the following check date.
- What if I do not receive my W-2 form or lose my form that was mailed to me?
W2's from 2023 onwards are available via the ADP portal. Instructions on how to access these are available here.
If you would like to request a W2 for year 2022 or prior please email payroll@swarthmore.edu.
- Where can I get a copy of my paystub?
Please go to Workday, select Personal in the navigation panel, Benefits and Pay, expand the Pay menu and scroll down to view your paystubs. If you need a paystub from before the October 1st 2026 period, please reach out to payroll@swarthmore.edu
- How should I complete my W-4 (Employee's Withholding Allowance Certificate) form?
As tax and financial circumstances vary from person to person, it is not possible for Payroll to make a determination regarding an individual's tax liability. You can go to the IRS website and use their "Withholding Calculator" tool to determine what you should be withholding. If you wish to update your W4, you can do so via Workday self-service.
- How do I sign up or change my direct deposit?
Direct Deposits can be updated via Workday self service, by selecting Personal, Benefits and Pay and Payment Elections.
If you are unsure of your account and routing numbers, please contact your bank to verify.
- What is the Local Services Tax (LST) on my paychecks? Why isn't it reported on my W-2?
The Local Service Tax (LST) is a local occupational tax levied on all individuals who work or hold a profession within the Borough of Swarthmore. The LST is not an earned income tax and therefore is not reportable on the W-2. Your last pay stub of the calendar year is proof that you had the deduction.
