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Policies and Resources

Administrative Data Classifications - Administrative information is any data related to the business of the College including, but not limited to, financial, personnel, student, alumni, and physical resources.  Data can be classified as confidential, sensitive, and public, and these levels help to guide access questions.  Read more at this link to the College's Information Security policies.

Computer Security — Keeping the Swarthmore computing environment safe begins with responsible computer and usage habits. This link provides details about password protection, phishing attempts, cyber crime, and more.

Confidential Information — The College Employee Handbook includes guidelines and policies about protecting personal privacy and maintaining confidentiality of personal information.

Data Use Guidelines — Guidance for appropriate use of confidential student information is available on the Registrar’s website.

Department/Office Additions, Name Changes, and Discontinuations - Changes impacting our data reflecting departments and offices (such as name changes, new, or discontinued offices/departments) must follow the approval process outlined on the Budget Office website, linked here.

Electronic Privacy — This policy addresses the confidentiality of electronic communication and the content of computers and storage devices connected to the network.

FERPA — The Family Educational Rights and Privacy Act (FERPA) from the U.S. Department of Education deals with students’ rights with respect to their educational records.

Information Security — In order to protect confidential information and data, and to comply with federal laws, this webpage summarizes the College’s comprehensive written-information security and identity-theft prevention program. 

Internal Communications that include College Data - Offices that need to communicate about College data in the course of their work can refer to these guidelines for safeguarding privacy and security.

Privacy and Security of Confidential Information — Expectations about the privacy and security of confidential information and related policies are addressed in the College’s employee handbook.

Records Management Policy — Effective records management is crucial to supporting efficient administrative processes, ensuring compliance with legal requirements, safeguarding historical documents for posterity, and maintaining accountability and transparency.

Requesting Data about Individuals - Data about individuals are carefully managed at the College in order to protect privacy and to comply with regulations and policies. 

Swarthmore College Privacy Notice, including General Data Protection Regulation (GDPR) policy - Our privacy statement provides important details about  how personal information is collected and used by the College.