Travel Advances

Policy for cash travel advances

Under limited circumstances, cash travel advances may be approved. The business purpose and rationale for the need for travel advance has to be reviewed first by the business office and is routed to the procurement office for approval. It also takes at least 10 days, possibly longer for such a cash advance to be issued to the employee. 

Most often, a cash advance may be provided for circumstances of travel where credit card usage is difficult and a traveler requires actual cash payments to complete their work. If the employee is traveling somewhere that a credit card is an acceptable form of payment, the employee should arrange for payment using a college-issued PCard, the College’s travel agency for flights or hotels, by completing any meal or ground transportation transactions on a personal credit card, and/or by using a per diem, and completing an expense reimbursement.