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COVID-19 Paid Leave Policy

Swarthmore College is committed to continuing pay for employees who have tested positive for COVID-19 or who, while performing their job responsibilities, are considered a close contact to someone at the College who has tested positive for COVID-19. The guidelines for the College’s COVID-19 Paid Leave Policy are outlined below.

Eligibility:

This policy applies to all faculty and staff members, including part-time, temporary, and casual staff.

Effective Dates:

This policy is effective Sept. 6, 2021, and remains in effect until further notice. The College may modify this policy at any time based on current guidelines and conditions surrounding COVID-19.  

Policy:  

Employees are eligible for up to 10 days of COVID-19 leave time if they meet one of the following circumstances:

  • You test positive for COVID-19
  • You are identified as a close contact as a result of performing your job responsibilities,and, as a result, you must quarantine in accordance with the College’s quarantine and isolation policy.
    • Close contacts who are fully vaccinated and asymptomatic are not required to quarantine. Please refer to the College’s quarantine and isolation policy for additional details.

Employees placed on paid administrative leave/COVID-19 leave time will not be required to use accruals (sick or vacation time) for up to 10 calendar days. If an employee is not a full-time employee, pay continuity for a period of up to 10 calendar days will be based on regular work hours. If the period of quarantine or isolation continues beyond 10 calendar days, or if an employee’s health condition prevents them from returning to work, the employee will likely be required to use their own sick or vacation time; employees should consult with Human Resources if they have any questions. The supervisor will be notified of the employee’s status as appropriate, to ensure they are able to arrange adequate coverage.

Employees must use their sick and/or vacation time under the following conditions: 

  • You are identified as a close contact of someone with COVID-19 due to activities outside of work and unrelated to your job responsibilities and, as a result, must quarantine.
    • Close contacts who are fully vaccinated and asymptomatic are not required to quarantine. Please refer to the College’s quarantine and isolation policy for additional details
  • You are a caregiver for someone who has COVID-19 or who must quarantine because they’ve been identified as a close contact.

If you find yourself in one of these situations and your sick and/or vacation balances are running low, please contact Terri Maguire at tmaguir1@swarthmore.edu in the Human Resources Office for support.    

An employee must not report to work on campus if they are feeling sick; have received a positive test result; are awaiting test results while symptomatic; or are experiencing symptoms potentially related to COVID-19. Please refer to the College’s quarantine and isolation policy for additional details. Any employee who is experiencing symptoms of COVID-19 should immediately consult with their health care provider and make arrangements to take a COVID-19 test and take precautionary measures as directed by the Centers for Disease Control and Prevention

An employee who cannot report to work because they are sick or symptomatic should notify their supervisor of their absence as they normally would; employees are not required to tell their supervisor any medical diagnosis. If an employee tests positive for COVID-19, or if they are exposed to COVID-19 or identified as a close contact of someone who has tested positive, they are required to immediately notify the COVID-19 Employee Test Team (CETT) at CETT@swarthmore.edu and Terri Maguire in Human Resources at tmaguir1@swarthmore.edu.

The following chart is intended to provide guidance for pay/leave questions when an employee is impacted by one of the scenarios listed. Questions about this chart should be directed to Human Resources

EMPLOYEE scenario

Paid Administrative Leave/COVID Leave Time (up to 10 days)

Vacation Time

Sick Time

Family and Medical Leave (FMLA), if applicable

Employee tests positive for COVID-19

X

     

Quarantine mandated by a public health agency or by Swarthmore College due to close contact at work to someone who has tested positive; employee is symptomatic or unable to work remotely

X

     

Quarantine mandated by a public health agency or by Swarthmore College due to exposure outside of the workplace

 

X

X

 

To Care for a family member who is ill (COVID-19)

 

X

X

X