Dear Faculty and Staff Colleagues,

The College’s new Workday system is now live, replacing Banner and mySwarthmore for all functions in Human Resources, Finance, Payroll, and Student Employment. You can access Workday by visiting workday.swarthmore.edu and logging in with your Swarthmore credentials. You can also download the Workday mobile app, available in the Apple Store and Google Play.

Your Workday Account

When you first log into Swarthmore’s Workday platform, you will be prompted to complete a “Go-Live Journey” that will walk you through the contact and other information you need to add. A link to your journey will appear in the “To Do” list below today’s date on your Workday homepage.  

As you explore Workday, you can use the search bar to look for information on tasks you are trying to complete, and relevant Help articles will appear in the search results. You can also find training resources on the Workday website, or reach out to workdaytraining@swarthmore.edu for support during this transition. 

Training Sessions

If you have not yet enrolled in a Workday training session, please do so at your earliest convenience. In addition to general information sessions that show you around the Workday platform, there are sessions targeted to supervisors, non-exempt employees, procurement and budgeting processes, and more. Sign up for one or more training sessions at least 48 hours in advance. 

Fall 2027 Open Enrollment

As Human Resources shared on Tuesday, Sept. 29, the 2027 Benefits Open Enrollment process will take place in Workday and will be active enrollment. During the Open Enrollment period, from Wednesday, Oct. 7 – Friday, Oct. 23, you must log in to Workday and make your benefits elections in order to participate in College benefits plans in 2027. To support you in making your benefits elections and navigating Workday, the Human Resources team will offer drop-in sessions during the Open Enrollment period.  

How to Get Support

Any major transition such as this will have some bumps. Now that we are live, if you notice information that needs to be updated or need assistance, please consult the list below:

• For assistance with job information (title, supervisor, full-time/part-time, etc.), please contact humanresources@swarthmore.edu.

• For assistance with payroll information (salary, PTO, absence, etc.), please contact payroll@swarthmore.edu.

• For assistance with student payroll, please contact payroll@swarthmore.edu.

• For assistance with finance information (budgets, procurement, etc.), please contact WorkdayFinance@swarthmore.edu.

• For assistance with benefits information, please contact benefits@swarthmore.edu.

• For assistance with technical questions (login, access, etc.), please go to support.swarthmore.edu.

This is a tremendously important milestone and marks the end of the first phase of Swarthmore’s transition away from Banner to Workday. It is a significant step toward improving access to College information, streamlining important processes and operations, and strengthening how we work each day to support students and our community. We are deeply grateful to the many team members in ITS, Human Resources, Finance, Payroll, Student Employment, Communications, and more who contributed to bringing this platform to the College. Thanks to each of you for your partnership, patience, and cooperation over the last few years and during this transition period. 
 

Sincerely,

Members of the Workday Steering Committee

Beth Glassman
Vice President, Human Resources

Robert Goldberg
Vice President, Finance & Administration

Stephanie Ives
Vice President, Student Affairs

Jason Parkhill
Chief Information Technology Officer

Robin Huntington Shores
Assistant Vice President, Institutional Effectiveness & Assessment; Assistant Secretary of the College

Richard Wicentowski
Provost & Dean of the Faculty