University of Pennsylvania Student Travel Reimbursement Guidelines
The Dean's Office offers travel reimbursements for Swarthmore students who have been approved and are enrolled in class(es) at the University of Pennsylvania through the Quaker Consortium. Students traveling to and from Swarthmore's campus to the UPenn campus for classes are eligible to receive reimbursement for travel expenses for SEPTA or mileage reimbursement for individuals choosing to drive their own car.
Student travel reimbursements will not cover expenses to travel for library usage, labs, or practices at Penn, parking, gas expenses, car rental or car/taxi services.
The maximum reimbursement amounts for the semester are as follows:
1 day per week = $200.00 total for the semester
2 days per week = $325.00 total for the semester
3 or more days per week = $475.00 total for the semester
Once you submit for and receive the total maximum reimbursement amount allotted, any travel costs which exceed that amount become the responsibility of the individual student.
Swarthmore students taking a class at The University of Pennsylvania must review UPENN's Quaker Consortium Student Guide. Students are not permitted to use the following Penn Resources: Careers Services and the PennLink recruiting system, Student Employment, Student Financial Services, or Student Health Service.
Due to the COVID-19 campus closure we are accepting reimbursement requests electronically.
What you need to submit in order to be reimbursed:
- Complete the UPenn Student Travel Reimbursement form. Download the form and fill it out completely with your name, student ID number and UPenn course name
- List each date you traveled to class and the cost of the train fare or mileage
- Attach all copies of receipts/train tickets with the form
- Submit your forms via email to firstname.lastname@example.org no later than June 1, 2020.
For students who opt to drive to Penn, reimbursements are for mileage only, parking or gas expenses are not reimbursed. Mileage to and from Penn is calculated at a maximum of 20 miles round trip with 57.5 cents per mile for a total reimbursement of $11.50 per trip.
Reminders for reimbursements are typically sent twice during each semester before Fall break and Winter break.
IMPORTANT NOTE: Deadline to submit travel reimbursement is June 1, 2020. If you are leaving campus before the last day of classes, you must submit requests for reimbursements and all receipts before leaving campus in order to be reimbursed.
Please do not miss class due to lack of funds! Feel free to email or stop by the Dean's Office (Parrish Hall East, Room 140) if you have any questions about how to get reimbursed or the schedule for reimbursements.
For more information regarding how to register for a course at UPenn, please consult the Tri-Co, UPenn & Cooperative Agreements webpage on the Registrar's Office website.