Payroll

art sculpture in front of science center

Department Overview

Workday

Please be advised that we are still transitioning some of your payroll information to the Workday system. Here are some updates:

VACATION/SICK Balances:  

  • Biweekly Employees:  Your balances will be corrected by end of day Friday, Oct. 2.

  • Exempt Monthly Employees:  Enter all of your time used during the month of September in mySwarthmore and submit it to your supervisor no later than Monday, Oct. 5. Supervisors must approve this time by end of day Tuesday, Oct. 6. (time used in October and after is to be reported in Workday.)

  • We anticipate that all PTO balances will be complete by Friday, Oct. 9

WORKDAY GO-LIVE JOURNEY

When first signing in to Workday, you will see a task to complete your Go-Live Journey.  Once you have verified your home address, please skip the state and local withholding task/journey. If you wish to look at your current tax selections, follow the steps below:

  • Menu:  Personal

  • Benefits and Pay

  • Withholding Elections

  • From here you can review your current selections and make any necessary updates. If none are needed, then click “complete step” in the journey tab.

Paydays

Non-Exempt Staff: The College pays all non-exempt staff on a bi-weekly basis. Please see this complete list of workweeks and paydays.

Exempt Staff: Exempt Staff and faculty are paid on the 15th of each month for work performed between the 1st and the 30th/31st of that month.

Receiving your Paycheck

As a condition of employment, College employees receive their pay via direct deposit. To set up or change your Direct Deposit, log into Workday and follow the instructions found here.

Deductions from your Paycheck

Swarthmore deducts all appropriate federal, state, and local income taxes. In addition, you may choose to have deductions taken from your paycheck for a number of things, such as health care premiums, retirement contributions, computer loans or transit benefits. Swarthmore has the right to deduct money from your paycheck for obligations owed to the College or others, such as unpaid fines for Swarthmore traffic violations, returned checks, and legally imposed levies and garnishments made against your salary. If you have any questions about garnishments and levies, contact the Payroll Department.

You should review each paycheck or deposit notice. If you believe there is an error, or if you have a question about your pay or deductions, bring it to the department's attention immediately.

Hourly Staff

TIME RECORDS

Your department is required by the Federal Fair Labor Standards Act (FLSA) to keep accurate records of and pay you for the time you actually work. If at any time you believe your paycheck does not correctly reflect the time you worked and reported, let your supervisor know immediately.

OVERTIME

Non exempt hourly staff : Paid 1-½ times their regular rate of pay for all hours worked over 40 in a work week. The 40 hours are worked hours only and do not include paid time off such as sick and vacation.

Exempt staff: Paid on a salaried basis and do not receive additional pay for hours worked beyond 40 in a work week.