Student Work Expense Policy

Allowable Expenses:

  • Food for actors and crew working on set. This should consist of inexpensive food such as pizza or comparably priced take-out foods. Sit-down restaurant meals are not an allowable expense. 
  • Transportation for actors and crew (within limit, cannot exceed 50% of budget, take public transit when possible)
  • Equipment rentals in coordination with faculty advisor
  • Hard drives and SD cards. Return to FMST Department after completion of project. 
  • Props and costumes. After project completion, please do one or more of these and inform the FMST Department: 
    • Ask fellow FMST students if they need any of the items for projects
    • Donate to Theater Department costume/prop shop 
    • Sell on eBay and return money to FMST Department 
    • Give to your actors and crew as compensation
  • Transportation to/from academic conferences ($200 max). If attending, your presentation must have been accepted. Note:  If you are receiving funds from the Dean’s Office for conference attendance you may not receive funding from the Department. 

Unallowable Expenses:

  • Food/catering for individual project celebrations or presentations
  • Film festival submission fees
  • Alcohol 
  • Paying non-professional/peer actors and crew. (If paying professionals, please pay them via an invoice to Swarthmore College sent to the FMST department's administrative assistant.)

To the best of our abilities, the FMST Department will organize and host a collective screening/showcase for every creative project/class.