Capital Planning Process

A major focus of the Capital Planning and Project Management Department is the Capital Plan, an annual forecast of capital needs for Swarthmore College. It is a two-part plan including a Technology Capital Plan, prepared and implemented by Information Technology Services, and a Facilities Capital Plan, prepared and implemented by Facilities Planning & Construction.

The Facilities Capital Plan is a five-year projection of capital needs. The plan helps place multi-year projects in context and gives an overall perspective on facilities needs. However, the Board of Managers approves only one year's funding at a time.

The Capital Plan includes six categories:

  • Space Renovations
  • Athletics Renovations
  • Utility Systems
  • Life Safety and Code Compliance
  • ADA Improvements and Site Work
  • Building Exteriors

To allow time for the approval process, requests must be submitted by July 1 for the following fiscal year.

During the spring and summer, Facilities develops project budgets for all requested projects. The list of projects and associated cost estimates is presented to Senior Staff for preliminary review in late August. Requests which pass the preliminary review are incorporated in the overall Facilities Capital Plan for a second review by Senior Staff in the fall.

Once approved by the President, the Facilities Capital Plan is forwarded to the Finance and Trusts and Property subcommittees of the Board of Managers for review and discussion. Adjustments are made based on feedback from the Board, and the revised plan is submitted to the Board at its March meeting. After the projects have been approved by the Board, Facilities can begin work to plan, design and construct facilities improvements.

To request a capital project:

Email Jan Semler, Director of Planning & Construction at with a brief description of the project. Remember: requests must be submitted no later than July 1 for consideration for the following fiscal year.