Filming Policy

Filming Policy

Permission from the Communications Office is required for all photo, film, or video shooting on the Swarthmore campus by external vendors or members of the media. The Office is happy to work with those who wish to film or photograph on the campus, provided such photography does not interfere with the educational or administrative functions of the institution. In the case of breaking news, inquiries should be directed immediately to the Communications Office at news@swarthmore.edu or (610) 328-8533.

For the News Media

When faculty, staff, and/or students are involved in film shoots for news and documentary purposes, members of the media should contact the Communications Office at least 48 hours before their arrival. In addition, members of the campus community should alert the Communications Office after agreeing to have a photographer or film crew come to campus to enable the staff to work with the media and facilitate their visit.

For Commercial Filming

Requests to film should include:

  • Name and description of the organization or individual making the request
  • Name, address, and phone number of contact person
  • Project description, including the way in which Swarthmore will be portrayed and the intended use of the resulting material
  • Date(s) requested
  • Time and duration of proposed shoot
  • Specific site(s) requested
  • Number of people and amount and type of equipment involved
  • Any potential disruption (sound, light, physical, etc.) of College activities
  • Any specific requests to utilize College resources (personnel, student interns, electricity, etc.)
  • A certificate of insurance naming Swarthmore College, its officers, employees, and agents as additional insured, providing comprehensive general liability insurance, including personal injury and property damage

All film scripts must be reviewed by the Communications Office in consultation with other College offices, as relevant.

Photography and filming will be allowed only during times and in locations that are least likely to be disruptive to the academic process and student life.

No mention is to be made of or recognition given to Swarthmore College without permission.

A fee may be charged for the use of the location for each day or portion of a day. These fees may be waived or reduced if the photography is for educational or other bona fide public information purposes. In addition, the company or agency responsible for the shoot is responsible for all incurred expenses (electricians, security, food services, janitorial services, etc.).

To request permission for commerical filming, fill out this form.

For more information, please contact the Communications Office at news@swarthmore.edu or (610) 328-8533.