Student Conduct Policies and Procedures

The College places great value on freedom of expression, but it also recognizes the responsibility to protect the values and structures of an academic community. It is important, therefore, that students assume responsibility for helping to sustain an educational and social community where the rights of all are respected. This includes conforming their behavior to standards of conduct that are designed to protect the health, safety, dignity, and the rights of all. Community members also have a responsibility to protect the possessions, property, and integrity
of the institution as well as of individuals. The aim
of Swarthmore College’s Student Code of Conduct
is to balance all these rights, responsibilities, and community values fairly.

The College expects all students involved in the College disciplinary process, including witnesses, to participate in the investigation and adjudication of Student Code of Conduct violations. Participation can include providing a written statement and attendance at an interview and/or College student conduct proceeding.
 If a student feels that they cannot participate in the process, the College expects that the student will provide notice of one’s desire to not participate further in the process.

The Student Conduct process is an administrative process and it is not subject to the same standards as a court of law.  Rules of evidence ordinarily found in legal proceedings shall not be applied, nor shall any deviations from these prescribed procedures alone invalidate a decision, unless significant prejudice to a complaint, respondent, or the College may result.


Jurisdiction
Student Conduct Sanctions
Interim Temporary Suspension
Student Conduct Procedures
College Judiciary Committee (CJC)
Pre-College Judiciary Committee Hearing Procedures
College Judiciary Committee Hearing Procedures
Appeals
Records


Jurisdiction

Swarthmore College’s policies normally apply to
the conduct of matriculated students and any other special or exchange students. These policies apply to conduct occurring on Swarthmore College property or at College-sanctioned events or programs that take place off campus or in the Borough of Swarthmore, Pennsylvania. In situations in which the College becomes aware of a the complainant and respondent are members of the Swarthmore College community, College policies may apply regardless of the location of the incident.

In the event that a student organization violates a College regulation, the organization, as well as its individual members, may be held accountable for
the violation and sanctioned by the College. Finally, students should also realize that they have the responsibility to ensure that their guests do not violate College policies, rules, and regulations while visiting and that student hosts may be subject to disciplinary action for misbehavior of their guests.

An allegation against a student may be made to 
the director of student conduct by another student, 
a public safety officer, a member of the College’s faculty or staff, or a College department. Allegations involving sexual misconduct will be resolved by the Swarthmore College Sexual Assault and Harassment Policy. Other allegations proceed under the College’s student conduct policies.

After an allegation is received, the director of student conduct will conduct a preliminary review of the information received and determine if the information provided shall result in the initiation of formal disciplinary procedures. Upon review the director of student conduct will determine:

a. whether the allegations of misconduct, if the student were found responsible, would not result in suspension or expulsion from the College, in which case the matter will be handled through the minor misconduct process.

b. whether the allegations, if the student were found responsible, could result in the imposition
 of a suspension or expulsion from the College, in which case the matter will typically be referred to the College Judiciary Committee (CJC).

If the alleged incident represents a violation of federal, state, or local law, the complainant is encouraged to initiate proceedings in the criminal or civil court system regardless of whether a complaint is filed within the College system.

The dean of the senior class and director of student conduct oversee the College’s student conduct system. Consultation with this dean or any other dean in no way obligates a student to file a formal complaint. Mediation or any other informal method of resolution is not a required step before proceeding with formal adjudication.

In all cases of adjudication covered by this student conduct policy, the Dean of Students Office will keep records of any violation(s) and of the sanction(s), if any, imposed on a student.

In order to verify compliance with the Campus Security Act, all student conduct records are retained for 
seven (7) years. These records are only released 
to the authorities to which information must be made available under federal and/or state law or as otherwise required or permitted by law.

Record reporting. Most graduate schools, some employers, and some governmental agencies may require disclosure by the College of a student’s disciplinary findings. Additionally, students who transfer to other colleges or participate in off-campus study programs may also be required to provide such information. With a student’s signed consent or as otherwise permitted by law, Swarthmore typically only reports findings of probation, suspension, or expulsion. Further, with consent, if a student withdraws from the College with a pending allegation of misconduct, the College will report that information. If a student withholds consent, that withholding may be reported to the school or agency or may have implications for the level of support Swarthmore provides in the application process. Generally, warnings and findings of “not responsible” are not reported.

Student Conduct Sanctions

In determining appropriate sanctions when violations of the College’s Student Code of Conduct are addressed, the College’s student conduct system typically attempts to take an educational response. Taking into consideration the interests of the complainant, respondent, and the overall well-being of the College community, a respondent’s present and past disciplinary record is also taken into consideration. The College will also consider the nature and severity of the offense, injury or harm resulting from the prohibited behavior, and any other factors relevant to the matter in question. The following list of sanctions is illustrative rather than exhaustive, and the College reserves the right to impose other reasonable sanctions or to combine sanctions as it deems appropriate.

Warning—A written notification that a violation of the Student Code of Conduct occurred and that any further responsible finding of misconduct may result in more severe disciplinary action. Warnings are typically recorded for internal purposes only and are not considered part of a student’s permanent student conduct record. Though disclosed with a student’s signed consent, a student who receives a warning is still considered in good standing at the College. 

Probation—A written notification that indicates
a serious and active response to a violation of
the Student Code of Conduct. Probation is for a designated period of time and includes the probability of more severe sanctions if found responsible for violations of the Student Code of Conduct, including suspension or expulsion from the College. Notification of probation is considered a change in status and will normally be sent to parents.

Loss of privileges—Denial of the use of certain College facilities or the right to participate in certain activities or to exercise certain privileges for a designated period of time.

Restitution—A student may be required to make payment to an individual or to the College related to the misconduct for damage, destruction, defacement, theft, or unauthorized use of property.

Fines—Swarthmore reserves the right to impose fines, as appropriate, in addition to requiring payment for costs resulting from or associated with the offenses.

Relocation or removal from (College-operated) housing—Relocation is the reassignment of a
student from one living space to another. Removal from housing is the removal of a student from all College-operated housing. Relocation and removal from housing are typically accompanied by the
loss of privileges regarding the visitation to specific residential areas for a specified period of time. The College may take such action for remedial, rather than disciplinary purposes.

Educational requirements/referrals—The College reserves the right to impose counseling or substance assessments or other required educational sanctions.

Suspension—The separation of a student from the College for a specified period of time, after which 
the student is eligible to return. Conditions for re-enrollment may be required and will be included in the notification of suspension.

During the period of suspension, the student may not participate in College academic or extracurricular activities; may be barred from all property owned
or operated by the College; and depending on the severity of the charge, the student might not be allowed to progress toward completion of their Swarthmore degree by taking courses at other institutions while suspended. Students who are suspended may not be on campus without specific, written permission of the Dean of Students or designee.

Suspension is for a designated period of time and includes the probability of more severe sanctions, including expulsion, if found responsible for violations of the Student Code of Conduct. Notification of suspension will normally be sent to parents, as it results in a change of status.

Expulsion—Expulsion is the permanent separation
of the student from the College. Students who have been expelled may not be on campus without specific, written permission from the dean of students or designee. Notification of expulsion will normally be sent to parents, as it results in a change of status.

Interim Temporary Suspension

If either the president or the dean of students decides at any point that the safety of a student or of the College is at stake, interim temporary suspension
may be imposed against a student who is suspected of violating the Student Code of Conduct or any other rules, regulations, or procedures of the College or otherwise poses a risk to the safety to the campus, until the time student conduct resolution, disciplinary action, or a hearing can be completed. This action assumes no determination of guilt, and the hearing will be held as soon as possible.

Student Conduct Procedures

Minor Misconduct Process

Allegations in which possible sanctions do not include suspension or expulsion from the College if the student were found responsible are addressed through the minor misconduct process. A minor misconduct process is typically conducted by the senior class dean and director of student conduct or his designee (hereinafter, referred to as the “student conduct administrator), for investigation and formal resolution. Prior to a meeting with a student conduct administrator, the respondent is encouraged to meet with an adviser made available by and through the College to review the student conduct system, student rights, and potential sanctions.

The student conduct administrator will send the respondent written notification of the allegations of misconduct and the aspects of the Student Code of Conduct that allegedly have been violated and the name, telephone number, and office location of the student conduct administrator. In addition, the respondent will receive the date and time of the scheduled administrative review with the student conduct administrator to adjudicate the matter. During the formal resolution, the respondent
 will be given the opportunity to review all available information regarding the allegation(s) in question and an opportunity to respond to those allegations. If, during the course of the administrative review with the respondent, the student conduct administrator determines the incident being discussed is more serious than was originally believed, the administrative review will be stopped immediately, and the incident will be referred to the College Judiciary Committee (CJC).

After the administrative review and a review of the information available, including an opportunity for the respondent to respond, the student conduct administrator will make a determination if the alleged respondent violated the Student Code of Conduct and issue sanctions, as appropriate. Should the respondent fail to attend the administrative review with the student conduct administrator, the student conduct administrator will consider the information available and render a decision regarding the respondent’s responsibility and sanctions, if any.

The minor misconduct process is subject to appeal pursuant to the appeal procedures discussed below.

Major Misconduct Process

Allegation(s) subject 
to this policy in which possible sanctions could result in suspension or expulsion from the College 
if the student were found responsible, including all academic misconduct cases, are addressed through the major misconduct process.

Administrative hearing—A complaint under the major misconduct process will generally involve a hearing before the College Judiciary Committee (CJC). A complainant or respondent, however, may request resolution through an administrative hearing, in which the student conduct administrator will meet with the complainant and respondent to determine responsibility and render a decision as to what sanctions, if applicable, may be implemented. Both parties must agree to resolution by administrative hearing. Both parties must have notice, the opportunity to review the investigative report in advance, and the opportunity to present relevant information to the student conduct administrator. An administrative hearing is not applicable for cases involving academic misconduct.

An administrative hearing is particularly appropriate when the respondent has admitted to the misconduct and there is no discernible dispute in the relevant facts of the investigation report; however, at the discretion of the student conduct administrator, it may also be used when the facts are in dispute.

In reaching a determination as to whether the pertinent policy has been violated, the student conduct administrator will reach a determination by a preponderance of the evidence—that is, whether the conduct was more likely than not to have occurred as alleged. Depending upon the nature and severity of the allegations, the student conduct administrator may decline to handle the matter administratively and refer the case to the College Judiciary Committee at any time.

College Judiciary Committee (CJC)

A complaint under the major misconduct process will be resolved by the College Judiciary Committee (CJC).

The CJC is a review board comprised of faculty, administrators, and students. The CJC consists of five (5) or more faculty members (selected by the Committee on Faculty Procedures), three (3) or more senior administrators (selected by the president), and five (5) or more students (selected by the Student Council appointments process). All CJC members must participate in appropriate training for their responsibilities, including training about non-discrimination, the factors relevant to a determination of credibility, the appropriate manner in which to receive and evaluate sensitive information, the manner of deliberation, the application of the preponderance of the evidence standard, sanctioning, and the College’s policies and procedures. CJC members who are no longer on the Committee but have been trained may be called to service if current members are not available for a particular hearing.

Each CJC panel to hear a case is comprised of five (5) voting panelists: two (2) faculty members, one (1) administrator, and two (2) students. The CJC Panel 
is supported by the student conduct administrator (typically the director of student conduct) who will serve as convener/observer.

The student conduct administrator will be present at the CJC meeting but will not be a voting member of the CJC. The student conduct administrator will be available to meet with all involved parties prior to the hearing, be present during the hearing to serve as a resource for the CJC on issues of policy and procedure, and to see that policy and procedure are appropriately followed throughout the hearing. 

Pre-College Judiciary Committee Hearing Procedures

1. Initiation of Allegations

The College is responsible for investigating complaints of misconduct and determining if the information provided has reached the level of initiating formal student conduct proceedings. The student conduct administrator makes the threshold determination to resolve the allegation through the College Judiciary Committee (CJC) process. If a threshold to hold a CJC hearing is reached, the respondent will be issued a charge letter and provided an opportunity to respond in the course of the investigation, the pre-hearing procedures, and the CJC hearing.

2. Advisers and Support Persons

Adviser. In any CJC hearing, the complainant and respondent have the right to be assisted by a trained adviser, who will be a person made available by and through the College. The adviser may accompany the student to any meeting with a College employee and to the hearing. The adviser may not speak during the hearing.

Support person. A complainant and respondent have the right to request a support person to attend the CJC hearing. The support person must be a member of 
the current Swarthmore College community (current student, faculty member, or staff member). To serve as a support person, the individual will be required to meet with the student conduct administrator in advance of any participation in the CJC proceedings.

The support person cannot be a witness in the CJC proceedings. The support person is a silent and non-participating presence who is there solely to observe and provide moral support during the CJC hearing itself. This person is not to address the CJC panel, except to ask for a short recess if one of the parties requires some time to compose her/himself or collect her/his thoughts. The student conduct administrator has the right at all times to determine what constitutes appropriate behavior on the part of a support person and whether the person may remain at the CJC proceedings. While the support person may be present to hear testimony, no written materials are to be shared with support people.

Absent extenuating circumstances, witnesses and others involved in an investigation or hearing are not entitled to have a support person.

3. Attorney/Outside Agreements

The College prohibits outside attorneys from actively participating in the CJC proceedings. A complainant 
or respondent may choose to seek the advice and assistance of any attorney at their own expense,
 but the attorney may not actively participate in investigatory interviews or any CJC proceedings (formal or informal). Similarly, the College will not recognize or enforce agreements between parties made outside of the CJC procedures.

4. Pre-Hearing Meeting

When a CJC hearing is deemed necessary based on the review of the information available, the student conduct administrator will contact the complainant and respondent to request individual meetings with each party. At this pre-hearing meeting, each party will receive an explanation of the CJC process and have the opportunity to ask any questions before the hearing occurs. If the complainant and/or respondent have elected to have an adviser throughout this hearing process, the adviser must be present at this initial meeting.

5. Notice of CJC Allegation and Hearing

A notice of the CJC allegation and hearing will be sent to the respondent. The notice of allegation and hearing provides the respondent with a statement of the policy violation(s) that are alleged to have taken place and a summary of the facts underlying the allegation(s).  Where appropriate, a notice will also be sent to a complainant. In addition, the notice provides the parties with the date, time, and place of the CJC hearing, as well as the names of the CJC panel members. If the notice does not include this information, a scheduling letter containing this information will follow the notice.

Typically, the CJC hearing will be scheduled approximately fifteen (15) business days after
the notice of hearing is sent. Under extenuating circumstances, this time frame may be extended by the student conduct administrator. Unless requested by all involved parties, a CJC hearing will be scheduled no less then ten (10) business days from the notice of hearing. 

6. Composition of the CJC Panel

Either the complainant or respondent may submit a written request to the student conduct administrator to remove a member of the CJC if there are reasonable articulated grounds to suspect bias, conflict of interest, or an inability to be fair and impartial. This request must be raised within four (4) business days of receipt of notification of the CJC panel members. All objections must be raised prior to the commencement of the hearing or are deemed waived. Failure to object prior to the hearing will forfeit one’s ability to appeal the outcome based on perceived or actual bias. The student conduct administrator will ultimately make the determination whether to remove a CJC panel member, which is committed to his or her sole discretion.

7. Review of Documents

The respondent will have the opportunity to review all investigative documents, subject to the privacy limitations imposed by state and federal law, at least five (5) business days prior to the hearing, unless the student has requested an expedited hearing, waiving this right. The investigative documents will include any information report(s), witness statement(s), and any other documentary information that will be presented to the CJC panel. Where appropriate a complainant will also be provided these same rights. 

8. Witnesses

The complainant, respondent, and CJC panel all have the right to identify witnesses. Witnesses must have observed the acts in question or have information relevant to the incident and cannot be participating solely to speak about an individual’s character.

If either party wishes to identify witnesses, the following must be submitted no later than ten (10) business days before the hearing to the student conduct administrator by email or in hardcopy format:

  • the names of any witnesses that either party wishes to identify;
  • a written statement and/or description of what each witness observed, if not already provided during investigation;
  • a summary of why the witness’ presence is relevant to making a decision about responsibility at the hearing; and
  • the reason why the witness was not interviewed, if applicable.

The student conduct administrator will determine if the proffered witness(es) have relevant information.

If witnesses are approved to be present, the respondent and complainant are provided with a list of witnesses and any relevant documents related to their appearance at the hearing no later than five (5) business days before the hearing. All parties have the opportunity to pose questions of witnesses (through the CJC panel), regardless of who identified them to participate.

9. Relevance

The student conduct administrator will review any information report, witness statements, and any other documentary evidence to determine whether the proffered information is relevant and material to the determination of responsibility given the nature of the allegation. In general, the student conduct administrator may redact information that is irrelevant, more prejudicial than probative, or immaterial. The student conduct administrator may also redact statements of personal opinion, rather than direct observations or reasonable inferences from the facts, and statements as to general reputation for any character trait, including honesty.

10. Request to Reschedule Hearing

A complainant or respondent can request to
have a hearing rescheduled. Absent extenuating circumstances, requests to reschedule must be submitted to the student conduct administrator at least three (3) business days prior to the hearing.

11. Consolidation of Hearings

The student conduct administrator, in his/her discretion, may consolidate multiple reports against a respondent in one hearing, if the evidence related to each incident would be relevant and probative in reaching a determination on the other incident.

Additionally, in cases where two or more respondents are allegedly responsible for the same or related incidents, the student conduct administrator shall have the authority to direct that the respondents be heard simultaneously as individuals, as a group, or in sub-groups. All decisions of the student conduct administrator regarding consolidation shall be final.

College Judiciary Committee (CJC) Hearing Procedures

1. Attendance at Hearing

If a party misses a hearing for any non-emergency or non-compelling reason, the hearing may be held in the individual’s absence at the discretion of the student conduct administrator.

If a respondent chooses to withdraw from the College prior to the conclusion of an investigation or student conduct resolution under this policy, for non-medical or disability-related reasons, the student must go through the re-entry process coordinated by the Dean’s Office and, except where the dean in her/his sole discretion finds exceptional circumstances, the case must be heard prior to the student’s readmission to the College.

In an appropriate case, a complainant or respondent may also request participation by other suitable means that would not require physical proximity to the other party. This can include, but is not limited to, partitioning a hearing room or using technology, such as Skype, to facilitate participation. Any proposed alternative must be reviewed in advance by the student conduct administrator to ensure that it is consistent with the goals of a fair and equitable process.

2. Participants in CJC Procedures

The CJC process is closed, meaning it is not open 
to the public. The complainant, the respondent, any individuals serving as advisers, identified support persons, and any individuals who are witnesses may appear during the CJC process. Attorneys are not permitted.

3. Safeguarding Privacy

All parties involved in the CJC process are required
 to keep the information learned in preparation for 
the hearing and at the hearing private. The parties and panel members may not share any copies of documents provided to them with any third parties. All copies provided must be returned to the College at the conclusion of the hearing and any appeals. Any breach of this duty is subject to disciplinary action by the College.

4. CJC Procedures

A CJC hearing is intended to provide a full and fair opportunity for each side to present their version of events and for the CJC panel to determine the facts of the case, make a determination regarding the alleged violation(s) of College regulations, and to recommend appropriate educational outcomes and sanctions, if necessary.

The CJC panel is expected to review all information pertinent to the incident in question. Typically, the information to be used at the hearing will be made available for CJC panel members to review (5) business days prior to the hearing. Other relevant information supporting the alleged violation(s) may be offered in the form of the academic work in question, public safety incident reports, written statements, documents, items, or verbal statements from the complainant, the respondent(s), and witnesses.

A hearing will be called to order by the student conduct administrator, who will explain the CJC process and will provide an opportunity for all parties to ask procedural questions prior to initial statements and the presentation of information.

If applicable, an investigator will provide a brief opening statement summarizing the investigation. The opening statement should focus on the areas
of agreement and disagreement in order to assist
the panelists in prioritizing areas of inquiry. The panelists, complainant, or respondent may make brief inquiries of the investigator at this juncture, as there will be additional opportunity to ask questions of the investigator after the CJC panel has heard from the complainant, the respondent, and any witnesses.  With allegations of academic misconduct, the reporting faculty serves as the investigator. 

The complainant may present a brief narrative statement, but need not do so. The CJC panel may pose questions to
the complainant. The respondent is encouraged
to compile a written list of questions that she/he would like to pose to the complainant. The list will be provided to the CJC panel, which will determine the relevance of the questions and ask the complainant those questions deemed relevant and appropriate.

The respondent may also present a brief narrative statement, but need not do so. The CJC panel may pose questions to the respondent. The complainant is encouraged to compile a written list of questions that she/he would like to pose to the respondent. The list will be provided to the CJC panel, which will determine the relevance of the questions and ask the respondent those questions deemed relevant and appropriate.

Witnesses may then be called. Each witness will be permitted to give a brief narrative statement, but need not do so. Each witness will then be questioned by the CJC panel. Under some circumstances, the complainant or respondent may ask to present a list of written questions to the CJC panel, which will determine the relevance of the questions and pose any questions deemed relevant.

At any time the hearing panel may question the investigator, respondent, complainant, or witness(es) if applicable.

At the conclusion of the presentation of all questions, the complainant and respondent will each be given the opportunity to give a brief closing statement.

5. Questioning of Witnesses

It is the responsibility of the CJC panel to assure that the information necessary to make an informed decision is presented. CJC panel members may
play an active role in questioning all parties and witnesses involved in the case.

Parties and other individuals who offer information at a hearing are expected to respond honestly and to the best of their knowledge. The CJC reserves the right to recall any party or witness for further questions and to seek additional information necessary to make a decision. A complainant, respondent, or witness who intentionally provides false or misleading information may be subject to discipline under this policy.

6. Deliberation

After all of the information has been presented, all parties will be dismissed from the hearing room so that the CJC panel may deliberate in private. The student conduct administrator will remain for deliberations but does not vote. The CJC panel will first try to reach a determination by consensus; but
a simple majority vote as to responsibility will suffice.

The findings of the CJC panel will be distributed
 in writing by the student conduct administrator. The findings will detail the findings of fact and determination of responsibility, making reference to the evidence that led to the finding and will serve as the record of the proceeding. Only the decision on responsibility and where appropriate, sanction, will be shared with the respondent and complainant (if applicable). The vote itself shall not be shared with any parties.

7. Preponderance of the Evidence

The CJC panel will determine a respondent’s responsibility by a preponderance of the evidence. This means that the CJC panel will decide whether it is “more likely than not,” based upon the information provided at the hearing, that the respondent is responsible for the alleged violation(s).

8. Sanctions

Impact statement. In appropriate cases, the complainant and respondent will each have the opportunity to present an impact statement during their closing statement about the impact of the alleged misconduct and/or requested sanctions. The CJC panel will consider these statements only if the CJC found the respondent responsible for one or more violations.

Decision. A CJC panel that finds a student, group,
or organization responsible for a violation of the Student Code of Conduct will decide on appropriate educational outcomes and sanctions. The sanctions and educational outcomes may include, but are not limited to, those set forth in the Student Handbook. The student conduct administrator may be consulted in determining an appropriate sanction.

Any respondent who is determined to have engaged in any prohibited form of conduct may receive a sanction ranging from a warning to expulsion and appropriate educational requirement.

Previous record(s). Records of the respondent’s previous adjudications at the College are made available to the CJC panel only in the case when a responsible finding is achieved and shall be taken into consideration when the CJC panel is determining appropriate sanctions.

When considering sanctions, it is appropriate for the CJC panel to consider precedents from earlier relevant cases, using confidential records provided by the Dean’s Office. Repercussions for violating the terms of the sanction may also be noted in the sanction.

9. Notice of Outcome

The student conduct administrator will communicate the finding of the CJC panel to the respondent and the complainant (if applicable) in writing. Generally, the outcome of the hearing will be final and communicated to the parties within five (5) business days from the date the hearing is concluded.

The respondent will be informed of the sanction and any educational outcomes, the date by which the requirements must be satisfied (if applicable and permissible by law), and the consequences of failure to satisfy any educational outcomes. The complainant will be informed of the sanction and any appropriate educational outcomes that directly relate to the complainant.

Typically, the imposition of sanctions and educational outcomes will take effect immediately and will not be stayed pending the resolution of the appeal.

10. Recording of Proceedings  

The College will not audio or video record the CJC proceedings or deliberations, nor is any other individual permitted to record the proceedings.

Appeals

Respondents or complainants may appeal the determination of responsibility or sanction(s) in writing to the dean of students or her/his designee. The appeal must be filed within five (5) business days of receiving the written notice of outcome.

The complainant and/or respondent may appeal only the parts of the determination of responsibility or sanctions directly relating to them. Dissatisfaction with the outcome of the hearing is not grounds for appeal. The limited grounds for appeal are as follows:

  • new evidence that could affect the finding of the hearing and that was unavailable at the time of the hearing;
  • procedural error(s) that had a material impact on the fairness of the hearing; and
  • the imposed sanctions were grossly disproportionate to the violation committed.

The appeal shall consist of a plain, concise, and complete written statement outlining the grounds for the appeal. Upon receipt of an appeal, the dean of students will notify both parties. Each party has an opportunity to respond in writing to the appeal. Responses to the appeal by either the complainant and/or respondent must be submitted to the dean within five (5) business days from receipt of the appeal.

The appeal will be conducted in an impartial manner by an impartial decision-maker. In any request for
an appeal, the burden of proof lies with the party requesting the appeal, as the original determination and sanction are presumed to have been decided reasonably and appropriately. The appeal is not a de novo review.

The dean shall consider the merits of an appeal only on the basis of the three (3) grounds for appeal and supporting information provided in the written request for appeal and the record of the original hearing. The dean can affirm the original findings, alter the findings, and/or alter the sanctions, depending on the basis of the requested appeal. If the appeal is based on procedures not having been followed in a material manner, the dean can ask that a new hearing occur before a newly constituted CJC panel. In the case of new and relevant information, the dean can recommend that the case be returned to the original CJC panel to assess the weight and effect of the new information and render a determination after considering the new facts.

Typically, the dean will communicate
the result of the appeal to the student requesting
the appeal within ten (10) business days from the date of the submission of all appeal documents by both parties, but the time may be longer or shorter depending on the nature of the case. Appeal decisions are final.

Records

The Dean’s Office will retain records of all reports, allegations, and complaints of student misconduct regardless of whether the matter is resolved through informal resolution or formal resolution.

Affirmative findings of responsibility in matters resolved through student conduct resolution are part of a student’s conduct record. Such records shall be used in reviewing any further conduct or in developing sanctions and shall remain a part of a student’s conduct record.

The conduct files of students who have been suspended or expelled from the College are maintained in the Dean of Students Office for no fewer than seven (7) years after their departure from the College. Further questions about record retention should be directed to the dean of students.

Medical and law schools and some governmental agencies may require disclosure by the College of any student conduct findings. Students who transfer to other schools or participate in off-campus study programs may also be required to provide such information.

At the beginning of the academic year, the director of student conduct will produce a summary of case dispositions reviewing the outcome of all cases that were heard the previous academic year, without revealing the identity of any of the participants in the proceedings.