Poster Session Instructions

All students interested in participating in the Sigma Xi poster session need to complete the following checklist:

  1. Prepare an abstract of your project according to the these guidelines. Note: If your description is longer than one page, only the first page will be included in the poster session proceedings.
  2. Submit your contact and poster information along with your abstract using this registration page. You will receive an email confirming receipt of your registration within two business days of your successful submission.
  3. Prepare your poster. Format your poster to fit on a page that is 48" wide and 35" tall. Be sure to put your name, your advisor's name, (the name(s) of any co-authors), and the name of your project on the poster. Your poster should be descriptive, with large type and lots of pictures. Try reading your poster from 2m away and make the font bigger if you can't. Someone reading the poster should be able to get the main idea without working too hard (or straining their eyes). It's ok to leave some of the details out; in fact, that's part of the reason why you should plan to spend time near your poster during the active showings to answer questions. View information on how to print a poster on campus.
  4. Diagrams, flow charts, graphs, and other visualizations are excellent material for posters. Props and laptops showing animations or demos of software are fine, too. Attaching a cup of M&Ms or other small candy to your posters is another way to encourage passersby to visit and learn about your work.
  5. There will be a booklet with your poster number and a map of your poster location when you arrive at the session. Poster boards, tacks, tape, and easels will be available in the Commons starting 8am on Thursday, 9/15. Do not use tape or write directly on the foam-core boards. Do NOT tape posters to the windows--there is a special coating on the glass that will be damaged. Copies of this map will be available in the Commons, too. Please do not take somebody else's spot.Attend your poster as much as you can during the active session times. Engage people in scholarly conversation about your research.
  6. Take down your poster no later than the Sunday after the sessions are over. Any poster material left in the lobby after Sunday evening will be thrown away. Have someone else take your materials down if you cannot be there.
  7. Thanks for participating. This should be a nice, low-stress way of presenting your work from the summer. As an added benefit, your advisor can use the poster and abstract as a qualifying work for nominating you to Sigma Xi, the scientific research honors society.