Veterans Affairs Benefits
Swarthmore College Veterans Benefits Policies
To receive Veterans Affairs (VA) education benefits, eligible Swarthmore students must submit a copy of the VA Certificate of Eligibility (COE) letter to the Swarthmore School Certifying Official in the Registrar’s Office. Faxed, scanned copies or legible phone photos are acceptable if confirmation has been received by the student from the Registrar’s Office that the document is legible.
To receive benefits in a given semester, eligible students must request in writing, to the Registrar’s Office, that you want to have your enrollment certified to the VA. Requests normally should be made on or shortly before the first week of classes each semester. Email the Registrar's Office and expect a reply to confirm that we got your request. We certify enrollment to the VA in the third week of classes, after our drop/add period is over.
The request for certification of enrollment should please clarify if the student also intends to receive the Yellow Ribbon benefit, see below.
Swarthmore College Yellow Ribbon Program
Swarthmore College permits up to 2 students per year to receive Yellow Ribbon benefits at the amount of $5,000 per year for both semesters of study. The benefit is awarded at $2,500 per semester of certified benefits-eligible enrollment. Swarthmore Registrar’s Office maintains a queue of eligible interested students. More information on the queue can be found below.
Participation in the Yellow Ribbon Program is determined annually, normally over the summer, and begins in the fall semester (only).
Each semester, normally on or before the beginning of the semester, eligible students must request in writing certification of enrollment from the Swarthmore Registrar’s Office to the VA.
Students should note that VA payments may be less than the maximum if the student doesn't have enough entitlement to receive payment for the entire term. For more information, see the VA.gov website.
Only Veterans entitled to the maximum benefit rate under the Post-9/11 GI Bill, as determined by service requirements, or their designated transferees may receive this funding. Active duty Servicemembers and their spouses are not eligible for this program. Child transferees of active duty Servicemembers may be eligible if the Servicemember is qualified at the 100 percent rate. Participation is limited to the maximum number of individuals according to school policy, as stated in the participation agreement. Certification of enrollment to VA is required in order to be eligible. More information is available on the VA.gov website.
Students must submit a copy of the VA Certificate of Eligibility (COE) letter to the School Certifying Official in the Registrar’s Office. Faxed, scanned copies or legible phone photos are acceptable if confirmation has been received from the Registrar’s Office that the document is legible. Submission of the COE does not guarantee Yellow Ribbon benefits, it merely puts the student in the Swarthmore queue for Yellow Ribbon eligibility.
The first two students in the Swarthmore queue can receive the Yellow Ribbon benefit, and the rest of the students in the queue are on the waitlist in the order their COE was received.
The Yellow Ribbon queue:
Federal law states that Yellow Ribbon awards to eligible individuals must be provided on a first-come, first-serve basis. Matriculated students will be placed in the queue based on the date they present to the Registrar's Office the VA Certificate of Eligibility (COE), indicating Yellow Ribbon eligibility.
To be eligible for the Swarthmore queue, students must be matriculated degree candidates. First-year students must be expected to be enrolled (not deferred for a gap year). Transfer students who may have been on a Yellow Ribbon queue elsewhere start over at Swarthmore, like any other new student; the previous school's decision has no bearing on the Swarthmore queue.
COE’s are date and time stamped by the Registrar’s Office upon receipt in order to determine a student’s place in the Yellow Ribbon queue. Faxed, scanned copies or legible phone photos of the COE are acceptable so long as students get confirmation from the Registrar’s Office that the document is legible. Please note, phone calls or email inquiries will not hold a place in the queue.
Place in the queue is based on the date of receipt of the COE and the student remaining eligible to receive Yellow Ribbon benefits according to both VA rules and Swarthmore rules. Students do not have to use VA benefits to keep their place in the queue. A student’s place in the queue ends if VA eligibility ends, or upon graduation, withdrawal, or failure to maintain satisfactory progress, conduct, or continuous enrollment, per school policies.