Travel Reimbursement Policy

Travel Reimbursement Policy

In order to be reimbursed by the Department for travel expenses for course-required school field placements, students must follow the procedures below in order to receive this reimbursement.

If you are taking public transportation, you must submit receipts for all trips. Paper clip receipts to your Reimbursement for Transportation Form that will be distributed at the end of the semester in your class. Receipts are not required if you are taking bus transportation. Fill out the form where highlighted, including information requested on the back, and bring or send it to the Educational Studies office, 221 Pearson Hall.

If you are traveling by train, it is much cheaper to purchase tickets in advance at the train station or online rather than on the train. The Swarthmore ticket office is open weekdays from 5:30-11:30am. Cash fare for bus, subway, and trolley service is $2.25. Cash is accepted for travel on all services. Exact fare must be used.

If you are driving a car, total your miles on the back of the form. You will be reimbursed according to the current reimbursement rate up to a certain limit. If you drive other students in your personal car, you must bring a copy of your driver's license and proof of insurance to the Department of Educational Studies office before your first trip.  Your personal insurance must cover your passengers.

Forms and receipts must be submitted by the last day of classes for the semester.

The Reimbursement for Travel Form is also available in the Department of Educational Studies office, Pearson 221.

Bryn Mawr and Haverford students should check with their college dean regarding their school's reimbursement policy.

Please direct any questions or concerns about travel reimbursement process or issues of affordability to your professor or the Department's Administrative Assistant.