This information is intended for prospective work authorization applicants. It is not comprehensive and students are encouraged to speak with the international student adviser in the fall of their first year to learn more about the process so that they can plan ahead appropriately.
Off-Campus Employment FAQs:
- What is employment authorization?
- Who is eligible?
- What is required for the process?
- Application process
- Some things to note while filling in the application
- Do I need to specify a job when I apply for work authorization?
- When should we start applying for work authorization?
- What happens after I submit the application? When will I be notified?
- I have my work authorization card with me, what should I do now?
Students with an F-1 visa are not eligible to work off campus without authorization from the U.S. Citizenship and Immigration Services (USCIS), which is part of the Department of Homeland Security. Optional Practical Training (OPT) is intended to provide F-1 visa holders with up to 12 months of practical (typically paid) work experience in the U.S. Most students generally tend to save it for a year after graduation but students who apply for paid internships over winter or summer break, have to apply for work authorization as well. Note, when you apply for work authorization for summer or winter work, the duration of time is subtracted from the 12 months for which you are eligible. A recent ruling from USCIS has increased the amount in some special cases.
You must be enrolled on a full-time basis for one full academic year. That is, first-year students will be eligible to apply for work authorization only in the summer after their first year. Students who get grants from Swarthmore to work off campus during breaks may or may not need to apply for OPT. Students should check with their prospective employers and the international student adviser to confirm.
The following documents are needed for you to apply for work authorization. The requirement for these documents (for example, the attributes of the picture) change quite often. Please consult the international student adviser before you apply to get the latest updates.
- A copy of the front page of your passport (the page with your picture, the expiration data of the passport, and your personal information, including your date of birth, country of birth, nationality, etc.) You should also include a copy of page(s) where changes have been made. For example, if your name was wrongly spelt on the main page and a correction was made on the following page, you should include a copy of the second page as well.
- A copy of your visa.
- A copy of the electronic I-94 Form.
- I-20 Form (including all previous I-20s).
- Two passport style photographs: http://travel.state.gov/content/passports/english/passports/photos/photos.html
- A new OPT endorsed copy. Do not send original.
- Please see the online OPT application process: http://www.swarthmore.edu/international-student-advising/campus-employment
- Fill out form I-765
- Copy the Form I-94
- Copy F-1 visa stamp in your passport
- Copy your passport information page
- Prepare personal check or money order for $380 made out to U.S. Department of Homeland Security.
- Include 2 identical passport color photographs.
- Copy any previous Employment Authorization Documents (EAD)
- Submit your documents and application to via mail. The address varies depends on your address. Please see the directions of I-765 for addresses. Your International Student Advisor will review your application BEFORE you send it to the service center.
Currently, information about an employer is not initially required, but applications for OPT -STEM extension will require employer information. However, you do need to know the exact dates you want to work. It is very difficult to change the dates for OPT after the application is submitted or to have time restored if you decide not to use it, so be sure of your plans before you apply.
You can apply for work authorization starting 90 days (3 months) before graduation or up to 60 days after. You apply for pre-OPT 120 days before your state date. Most students apply around spring break for work beginning in the summer. If you are a senior contemplating working in the United States after Swarthmore, plan ahead!
- You will receive a receipt notice. You should hold on to this receipt.
- Keep a copy of your application, the receipt and the EAD.
- Let the international student adviser know that you have received your EAD.
- Check the dates to make sure that the dates you plan to work match those on the EAD.
- Make extra copies of the EAD and save them. This is particularly important if you receive your EAD for summer or winter work before graduation and would like to apply again for work after graduation. You will need copies( front and back) of all your previous EADs when you apply for a new one.