Contract Guidelines

Contract Guidelines

Contracts entered into on behalf of Swarthmore College must be reviewed and approved by designated College personnel to ensure compliance with established College Contract Guidelines [pdf] regarding contract language and requirements. Contracts may only be executed by College designated signatories as outlined within the Commitment/Purchase Authority document. Original contracts/agreements/releases should be maintained by the contracting department for a minimum of two years after the end of the contract period. Note that construction agreements should be retained for at least 12-14 years after construction has been completed. Retention periods for federal grants/contracts may vary and should comply with the retention period outlined by the granting agency.