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Transfer Credit

Russian landscape

Photo credit: Dylan Charter '20 (Russia, American Councils St. Petersburg, fall 2019)

In order to receive transfer credit, students must submit a request for pre-estimation of credit to the appropriate department/program using the online Transfer Credit System (see instructions below). Once the course is completed, students must submit the completed coursework for review by the department/program, before any credit can be awarded. 

Pre-estimation of credit is not a guarantee of final credit. Upon completion of the course, students must submit whatever materials the department/program has requested for review before the decision is made about granting credit or how much credit is given.

Departments/programs may have additional forms or questionnaires that must be completed as well. Please check department/program websites for procedures related to transfer credit.

Students must request that the host institution send an official transcript directly to the registrar’s office. 

  • Either electronic official transcripts or paper official transcripts are acceptable, so long as they come directly from the other school to the Swarthmore Registrar. (Transcripts passing through the student's possession will not be accepted for transfer of credit.)
  • Send official electronic transcripts to registrar@swarthmore.edu and mail paper transcripts to Registrar’s Office, Swarthmore College, 500 College Avenue, Swarthmore PA 19081.
  • By College policy, in order for work done elsewhere to be granted Swarthmore College credit, the letter grade for that work must be the equivalent of a straight C or better, but C or better grade does not in itself constitute Swarthmore accreditability.

Fall 2020, Spring 2021 and Summer 2021

  • Students on leaves of absence during the 2020-2021 academic year are limited to applying toward their Swarthmore degree no more than 2.0 approved Swarthmore credits for work done elsewhere (taken either in-person or remotely) while on leave. The faculty Council on Educational Policy recommended this limit to the faculty on July 30, 2020 and the faculty voted to approve this limit.  This policy is not inclusive of Summer 2021. 
  • For fall 2020 and spring 2021, students in the U.S. may only request transfer credit from domestic institutions. International students and Americans living abroad may request transfer credit but only from institutions in their country of residence, and only from institutions where OCS does not have an established partnership. Please refer to "Important information for international students and Americans living abroad" for additional details. 
  • Incoming freshmen may not request transfer credit if they decide to defer acceptance to spring 2021 or fall 2021. Academic courses taken while on a gap year will not be counted toward the Swarthmore degree.
  • Seniors should be aware of the senior rule, which applies during fall 2020 and spring 2021: Students may take a leave of absence between their last two semesters of full-time study, and they can even study elsewhere and follow the rules for transfer credit to transfer up to 2.0 credits toward the Swarthmore degree without violating the senior year rule. If you have further questions about the senior year rule, see catalog chapter 7.6.1 or contact the Registrar's Office.
  • For general information regarding a leave of absence please review the Taking Time Off website.

Instructions

Pre-estimation of credit:

  1. Log in to the Student Transfer Credit Evaluation through mySwarthmore. Please make sure you are connected to VPN and that your pop-up blocker is disabled (instructions are available on the ITS website).
  2. Carefully read the “Important Tips for Transfer Credit” before entering courses.
  3. Under the “Add/Manage Courses” tab you can enter as many courses as you wish. Carefully enter all the requested information. 
  4. Upload relevant course information (usually the course syllabus) under the “Upload Documents” tab. Please use the “pre-estimation” document type, and try to combine all relevant documents into one single file if possible. Please do not upload zip files or links to a Google Drive folder. Do not use any “special characters (accent marks, etc). Courses cannot be pre-estimated without supporting documentation. 
  5. Once you have uploaded the relevant documents, OCS will first review the information, and then forward everything to the departmental credit evaluator. This means that the courses are not viewable for the department immediately after you have uploaded them. Please allow for some processing time. You can review progress of the pre-estimation process on the “Add/Manage Courses” tab, by scrolling down to “Update and Review Transfer Courses”.

Final credit:

  1. Log in to the Student Transfer Credit Evaluation through mySwarthmore. Please make sure you are connected to VPN and that your pop-up blocker is disabled (instructions are available on the ITS website).
  2. In the online Transfer Credit Evaluation System, choose the "Upload Documents" tab and upload all the relevant final course documents; examples of relevant final documents are exams, lab reports, papers, etc. Please use the “final” document type, and try to combine all the documents into one single file. Please do not upload zip files or links to a Google Drive folder.  Do not use any “special characters” (accent marks, etc).
  3. Once you have uploaded your documents, go to the "Add/Manage Courses" tab and scroll down to "Upload and Review Transfer Courses" page. Please check off “Student Indicated Course Completed,” and "Final Course Material Uploaded"  for all courses you wish to seek credit for. You might need to scroll to the right to see these columns.
  4. After steps 1-3 have been completed, OCS will forward all the information to the departmental credit evaluator for final credit review. You can review progress of the final credit process on the “Add/Manage Courses” tab, by scrolling down to “Update and Review Transfer Courses”. 

What is Transfer Credit?

Technically, Swarthmore doesn't transfer credit. We award credit for work done elsewhere, and we casually call this transfer credit. The Transfer Credit System is intended for students who wish to earn Swarthmore credit for work done during:

  • Summer school in the U.S.
  • Summer school abroad
  • Study in the U.S. during a semester leave of absence

Please check here if you are looking to transfer high school credits.

Please check here if you are a prospective transfer student, wondering about credit transfer. 

Feel free to reach out to us with any questions you may have.