2021 Spring Move-Out
Spring 2021 Move-Out Information
Please review all information posted in order to successfully move out of your room:
Room Cleaning Instructions
How To Checkout
Returning College Property
Class of 2022, 2023, and 2024 Move-Out Timeline:
We expect that non-graduating students will move out and completely vacate their rooms between May 12th - May 21st. Students should plan to move out 24 hours after their last final exam. Please consult the final exam schedule , and plan your departure accordingly. All students are required to sign-up for a move-out reservation and may do so using the link they received in an email sent the first week of April. Exemptions to the 24-rule are availalbe for students who are receiving their COVID-19 vaccine from the College on May 18th, 2021.
Graduating Senior Move-Out Timeline:
Senior students are expected to move out no later than 9:00am on Monday, May 31, 2021.We anticipate that most senior students will depart from campus the afternoon or evening of Sunday, May 30th. Seniors must sign-up for a move-out reservation and may do so using the link they received in an email sent the first week of April.
ROOM CLEANING INSTRUCTIONS:
What do you need to do in order to officially "move-out"? You need to:
1. COMPLETELY clean out your room (this does not mean putting things you do not want into your hallway to be abandoned)
2. All furniture that belongs in the room needs to be in the room
3. Remove any trash and place in the appropriate location (do NOT leave trash in your room, take to the appropriate common trash receptacles in your building)
4. Take all Worthmore donations to the appropriate location (do not leave it in your room or in the hallway)
5. Sweep out or vacuum your floor
6. Double-check your closet to make sure nothing is forgotten (this happens often)
7. Make sure that all personal items, donations, trash, and recycled items are removed from your dorm room.
*Please note: failure to comply with any instructions above may result in improper check out fines.
Your room should be returned to the pre-move in condition: all original furniture should be in the room and accounted for. Remove all trash and trash-bags before you leave. Make sure to lock your door once you are finished moving out. Please do not leave your room unlocked.
BOOKCASES: If you moved your bookcase (the regular bookcase and not the desk hutches) please place these items back on the floor. EVS staff should not be expected to move furniture after move-out, so please help us with this small item.***
HOW TO CHECKOUT
1. All students will need to sign up for a time to checkout and return their room key in-person at Key Central
2. All residential students received a link to sign up for a move-out time
4. Students who fail to complete a room condition report lose the ability to dispute damage fee or charges associated with their room
5. Students return their key and complete their move-out at Key Central
Key Central is located in the Facilities Management Building on Fieldhouse Lane across the street from the Fieldhouse Building. On the college map, it is listed as #40 Facilities Management (Service Building) The following are the operational hours of Key Central for room checkout:
Wednesday, May 12 – Friday, May 14: 8:30am – 3:00pm
Saturday, May 15 – Sunday, May 16: Key Central Closed (please follow instructions under Key Central Closed)
Monday, May 17 - Friday, May 21: 8:30am - 2:00pm
Students using rideshare programs to leave campus will be able to park outside Key Central while you are returning your room key and completing your moveout. This process should take less than 10 minutes to complete.
Dorms with Electronic Keys (Mertz, PPR Apartments):
We are asking all underclassmen who live in Mertz or the PPR Apartments to still visit Key Central to complete their moveout. While you won't be turning in a key, you will be completing a check out form that informs us that you are fully moved out of your room.
Checkout Instructions When Key Centrol is open:
When you go to Key Central, you will meet with Key Central Staff (an OSE or Facilities Staff Member) who will guide you through the checkout process. You will be given a form to complete that verifies that you have moved out. You will complete that form and turn in your room key to Key Central Staff. All mailbox keys must be returned to the Post Office in Parrish Hall.
Checkout When Key Central is Closed: We strongly encourage students to checkout during one of the above times, but understand that some students have travel arrangements during the weekend or very late at night. When Key Central is closed, you will drop off your room key in the Key Central "Key Dropoff" box outside of the Key Central Office. After you do this, you will need to send an email to the following people:
2. Your RCC (Ben Shalk, Jasmine Owens, or Star Longoria)
In the email, you will need to inform the date and time that you dropped off your key. Key Central staff will verify this the next time they are open.
*There will also be a QR code on the drop box to prompt you to send the above email.
IMPORTANT: You must turn in the key in which you were originally assigned.
Before you return your room key and complete your move-out, you must complete a Room Condition Report. This form asks you to note the condition of all contents of your room. You should communicate any damages or issues that you are aware of on this form.
After move-out, Environmental Services (EVS) , Facilities, and the Office of Student Engagement (OSE) staff will assess the condition of your room, note all furniture, and note any damages or improper cleaning. Students who have been found to cause damage to anything in their room, have missing furniture, or did not clean properly prior to departing, will be fined appropriately. Fines typically range from $50 to $500, and Facilities will assess the charge
Option 1: PACK-UP AND TAKE OFF-CAMPUS
Take all of your items to your summer location. It is wise to take as many things home that you do not need at College. This is the default option for students, and the option that the majority of students select.
Option 2: Donate to Green Drop and/or Worthmore:
Most residence halls will have lounges designated to collect items that students do not want to keep or store over the Summer. More information on Worthmore can be located here.
OPTION 3: Off Campus Storage Options:
Students who wish to store items in the Swarthmore area but are not eligible for College storage may work individually with local storage companies to identify a service that meets their needs. The Office of Student Engagement and Auxiliary Services are currently working to develop a preferred partnership with a local company that can provide off-campus storage, for a fee, for interested students. More information about this new partnership will be made available in the coming weeks.
The College will not be partnering with Ultimate College Storage (UPS Store) for student storage pick-ups or drop-offs for the Spring 2021 semester. If you have used the UPS Store in the past and would like to learn more about new options, please email firstname.lastname@example.org and we will reach out as soon as we have additional information to share.
Option 4: SECURE STORAGE:
Availability of on-campus storage will return to preCOVID limits, with regular Spring move-out policies and eligibility rules. Secure storage is incredibly limited as is available on a first-come, first-serve basis for students who meet eligibility criterion. Students who have priority for Secure Storage fall into the following categories:
a) International students who are not otherwise able to secure off-campus storage
b) Students who self-identify as “low-income”
Please note: storage will be limited to 3 tubs, boxes, and/or suitcases per student.
The Office of Student Engagement will partner with the FLI Office and International Student Services Office to review all applications.
Secure Storage is only open during limited days/times in both the Spring and Fall Semesters. Students should not store anything valuable (all items of significant value should be taken home). Students are discouraged from storing essential items that they may need the first week of classes (such as bedding or pillows) as Secure Storage will only be open on a limited basis in the Fall (and may not be open the day or first few days you return). If you are an early return, please plan wisely. Students may not store: furniture, musical instruments, area rugs, bicycles, fridges, or assembled floor lamps. Each box must be secured and labeled with students’ name, room number, and class year. Secure Storage is available as long as the storage rooms have remaining space. Students should store their items as early as possible, and not wait until the last minute.
Please note that while Secure Storage is currently located in Roberts Hall, the College may decide to move this space in the future, and items stored in Roberts Hall may be relocated to another on-campus location. For those approved for Secure Storage, student refrigerators may be stored in the Lodges. Students will be responsible for getting their items to Roberts Hall and/or the Lodges to store their items.
Students can apply for Secure Storage using a link that was emailed to them the first week of April.
The College anticipates having a limited number of summer housing spaces available for students who are participating in sponsored College activities that require them to be on campus and students who are not able to safely depart campus for the summer. For additional information, please refer to the summer opportunities email sent to all students on March 31, 2021 The College is still reviewing options for Summer 2021 and eligible students will be contacted about housing availability. Please expect additional information from the college in the upcoming weeks about summer housing selection.
Please remember that if you are subletting an apartment in Swarthmore Borough, we are not able to provide interim housing.
RETURNING COLLEGE PROPERTY:
If you have anything in your possession that belongs to the College, please take a moment to return to the appropriate College office. All keys MUST be returned to Key Central to avoid being charged. If you have anything from Sharples in your room (plates, cups, cutlery) please return to Sharples before you leave. DO NOT place items in your dorm kitchen and do not place in the Worthmore donation bins...to help keep costs down these need to be returned directly to Sharples before you leave. If you have borrowed anything that belongs to the Office of Student Engagement (board games, art supplies, recreational equipment), please return to the OSE (Parrish LL76 or outside of the office if closed). If you notice anything in your dorm lounge that looks like it belongs to the college, please return it on behalf of your floor. Library books and equipment belonging to the Media Center or your academic department also needs to be returned.
Please note: Resident Assistants (RAs) will be reaching out to schedule floor or wing meetings in the upcoming weeks. Please expect move-out information to be available via an RA bulletin board as well. The Residential Communities Team will also be hosting Move-Out Office Hours to answer student questions during the following times:
Residential Communities Team
Star Longoria, Director of Residential Communities
Jasmine Owens, Residential Communities Coordinator
Ben Shalk, Residential Communities Coordinator