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Ongoing Expectations for All Employees for On-Campus Work

Before Arrival at Work   |   Conduct at Work   |   Good Hygiene Practices   |   Use of Shared Spaces

Before Arrival to Work

As a reminder, prior to coming to work, any employee who is feeling sick, experiencing any COVID-19 symptoms, or has a temperature of 100.4 degrees Fahrenheit or higher must not report to work on campus, and must notify their supervisor before returning to work.

Mask Requirement

All employees must be prepared to wear a face mask that covers their mouth and nose while in shared spaces on campus. 

Cloth face coverings must only be worn for one day at a time and must be properly hand washed or laundered before subsequent use. They must at a minimum fit snugly but comfortably against the side of the face, be secured (e.g., with ties or ear loops), cover the nose and mouth, allow for breathing without restriction, and, if not disposable, be able to be laundered without damage or change to shape.

Daily Self Monitoring Check

Employees should monitor their health before coming to work. If the staff member’s temperature is 100.4 degrees Fahrenheit or higher, or if they have any Coronavirus symptoms, as described by the CDC, they are not permitted to access College facilities and should contact their medical professional before returning to work in-person. The staff member must also inform their supervisor and Human Resources. 

Conduct at Work

PERSONAL PROTECTIVE EQUIPMENT

Employees will be provided with a one-time starter kit of basic PPE that will include a cloth mask, a Kooty Key, an individual hand sanitizer. A clear face shield is available by request only. Additional PPE may be distributed by departments as required.

Physical distancing and masks

  • All employees must continue to wear a face mask covering the nose and mouth, and to maintain 6’ of distance (about 2 arms’ length) from other people whenever possible. Employees working alone in a single office may remove their mask if their office door is closed, but must put it back on whenever they leave their personal office. Employees who are fully vaccinated (meaning, two weeks out from their second shot of the Pfizer or Moderna vaccine, or their single shot of the Johnson & Johnson vaccine) do not need to wear a mask while outdoors, unless they are in a group of five or more people. 
  • Employees must avoid doing work in any campus space occupied by another College member when possible.
  • Whenever employees are performing a task that requires interaction with other employees inside of a 6 ’ separation, or where they are anywhere but alone in a private office or outdoors in a group of less than 5 people, all parties are required to wear masks.
  • All meetings should be scheduled virtually unless an in-person meeting is required. In that instance, all attendees must wear face masks and remain at least six feet apart.
  • Employees must not shake hands or otherwise come into physical contact with others, except in cases where it is a required part of their work (e.g. Health Center staff).
  • Employees should not gather in groups, and are encouraged to avoid all crowded places and mass gatherings.

Vendors and Outside Contractors

Until further notice, all non-College visitors, including vendors, are suspended, unless prior approval has been obtained from your supervisor. Meetings with vendors or other non-College visitors should happen virtually. If an in-person meeting is vital, approval must be obtained from the relevant member of President’s Staff and all attendees must wear face masks and remain at least 6’ apart.

Workspaces and Equipment/Vehicles

  • Employees are expected to clean and sanitize personal work spaces, including computer equipment, using sanitizing materials as outlined in the Purchasing Guidelines.
  • Employees should sanitize shared printers and other office equipment or devices before and after each use.
  • Employees should avoid sharing office supplies. If supplies must be shared, they must be sanitized before being shared with a coworker.
  • Generally, travel in College vehicles should be limited to one employee per vehicle. This may require some members of a work team walking to meet the vehicle driver at the job site.
  • Drivers must sanitize vehicle cabs before and after each use.

Good Hygiene Practices

  • Hands must be washed regularly throughout the day, in particular when applying or removing PPE.
  • Regularly wash your hands throughout the day for at least 20 seconds with warm water and soap, especially before eating.
  • Cough and sneeze into your elbow and wash hands promptly.
  • Avoid touching your eyes, nose, and mouth.
  • Undergo your daily self-monitoring check, as outlined above.

Use of Shared Spaces 

Adhere to signage concerning use of shared spaces; in the absence of signage maintain six feet of distance from others, and remain mindful of the importance of disinfecting surfaces touched.

Open Reception Areas

Adhere to signage in these spaces and remain separated by physical barriers, such as installed plexiglass shields, when possible (for example, in small reception spaces).

Restrooms

The use of restrooms should be in accordance with signage guidance provided at the individual restroom. Wash your hands thoroughly afterward to reduce the potential transmission of the virus.

Shared Transit Spaces

Adhere to directional and/or occupancy limit signage for the following shared building spaces:

  • Elevator use, including occupancy limits, procedures for limiting contact with operational surfaces (including elevator buttons). Wash your hands or use hand-sanitizers upon departing the elevator.
  • Stairwells designated for up and down traffic. 
  • Building and office entrances and exits.

Kitchen Spaces

Departments should have chairs and tables removed or rearranged or add visual cue marks in employee break rooms to support physical distancing practices between employees. Employees should be discouraged from sharing food.

Common Areas

Individuals should wipe all surfaces, including tables, and shared office equipment before and after using them in common areas.

Computer Labs and Public Workstations

Use of computer labs and public workstations should be done in accordance with directional signage and markers. All users of the space should sanitize equipment after individual use.