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IMPORTANT: Vaccine Distribution Information

Dear Students, Faculty, and Staff Members, 

We write with good news about vaccine availability and distribution on campus. Please read this information carefully, as it contains a number of important details about when and how we’ll be able to begin distributing the vaccine to students, faculty, and staff members. 

On Friday, April 9 from 10 a.m. to 4 p.m., in partnership with Rite Aid Pharmacy, we will host a COVID-19 vaccination clinic. The clinic will be held in Tarble Pavilion at the Athletics Complex on Fieldhouse Lane. Rite Aid is providing the College with 250 doses, which will be available for individuals who qualify under Pennsylvania’s Phases 1A and 1B, as determined by the Pennsylvania Department of Health (DoH). All residential students, faculty, and staff members qualify under Phase 1B, though we will organize individuals into different groups to prioritize members of our community who are regularly on campus.

Given the limited number of vaccines, we expect to only be able to open registration for this initial clinic for Groups 1 and 2, as described below. We will schedule appointments for the second dose at the time of your first shot. This clinic will offer the Moderna vaccine. Moderna is only authorized for individuals 18 or older.

Please understand that we have no control over the number of vaccine doses we’re receiving. We are finalizing details on additional, larger clinics with Rite Aid that we expect to hold in mid-to-late April. We will share more information on additional clinics as soon as it is available. We will continue to follow this prioritization list as additional clinics become available, while adhering to DoH guidelines. 

Vaccine Prioritization Groups

  • Group 1 — Employees whose work requires them to be on campus, including staff in Athletics, EVS, Dining, Facilities, Maintenance, Office of Student Engagement, Public Safety, and other faculty and staff members who regularly come to campus and are part of our weekly testing protocol.

We will send an email to individuals in Group 1 on Monday, April 5 at 9:30 a.m. that explains how to make an appointment to receive the first dose of the vaccine. (Staff supervisors will also communicate this information through other means to employees who lack regular access to email.)

  • Group 2 — Students living in campus housing.

We will send an email to individuals in Group 2 on Tuesday at noon that explains how to make an appointment to receive the first dose of the vaccine. 

  • Group 3 — Enrolled students studying remotely and living in Pennsylvania  
  • Group 4 — Faculty and staff members  working remotely (i.e., faculty and staff members who are NOT part of our weekly testing protocols)
  • Group 5 — Household members of faculty and staff members

Again, given the limited number of vaccines, we expect to only be able to open registration for the April 9 clinic for individuals in Groups 1 and 2, but we continue to finalize details on additional, larger clinics with Rite Aid that we expect to hold in mid-to-late April. We will share more information on additional clinics as soon as it is available. We will continue to follow this prioritization list as additional clinics become available, while adhering to DoH guidelines. 

We recognize that this is short notice; the opportunity to host next week’s vaccine clinic came together quickly. We’re doing all we can to secure additional doses of the vaccine for members of our community, and we’ll continue to provide updates as more details emerge. We know that many of you have been able to receive the vaccine through other avenues. If you are able to receive the vaccine elsewhere, we encourage you to do so. And, because of our limited supply, if you already have an appointment elsewhere, please keep it.  

Thank you for your patience, cooperation, and understanding.    

Sincerely,

Catherine Geddis
Interim Vice President for Human Resources

Jim Terhune
Vice President for Student Affairs