The Garnet Pledge for Faculty and Staff
Since our founding in 1864, Swarthmore College has always been committed to developing leaders for the common good. In that spirit, staff and faculty are expected to sign this Garnet Pledge for Faculty and Staff, joining our students, who were required to commit to doing their part to support the well-being of our campus community by signing the Garnet Pledge for Students. Both versions of the Garnet Pledge represent a set of policies and expectations designed to reduce the spread of COVID-19 at Swarthmore College. They reflect the most current scientific guidance; the needs of department and staff offices; the health interests of faculty, staff, and students; and the informed opinions of members of our College community.
It is crucial that we understand and accept our shared responsibility for keeping ourselves and our fellow community members healthy; all staff and faculty are required to read, sign, and adhere to this pledge. Specific protocols may change in response to new medical and scientific information. The College will provide periodic updates on such changes, and employees are expected to remain current on all policies and protocols. By following the health and safety requirements listed below and understanding the broader set of Returning to Work on Campus guidelines, we express our solidarity with our students and with one another.
Before Arrival to Work
- Any employee who is feeling sick or experiencing any COVID-19 symptoms must not report to work on campus and must notify their supervisor before returning to work on campus.
- Daily Self-Monitoring Check: Employees should monitor their health before coming to work. If the employee’s temperature is 100.4 degrees Fahrenheit or higher, or if they have any coronavirus symptoms, as described by the Centers for Disease Control and Prevention (CDC), they are not permitted to access College facilities and should contact their medical professional before returning to work on campus. The employee must also inform their supervisor and Human Resources.
- All employees must wear a face mask that covers their mouth and nose while anywhere other than alone in their private office.
- All faculty and staff will undergo COVID-19 testing in accordance with the College’s testing protocols if they are coming to campus for any length of time. Those coming to campus at least once a week will be tested weekly. Those coming to campus less than once a week must receive a negative COVID-19 test result within seven days (one week) before coming to campus.
Conduct at Work
- All employees must wear a face mask covering their nose and mouth, and must maintain 6’ of distance (about two arms’ length) from other people at all times. Employees working alone in a single office may remove their mask if their office door is closed, but must put it back on whenever they leave their personal office.
- When possible, employees must avoid doing work in any campus space occupied by another individual.
- Space requests must be scheduled centrally through 25 Live (SwatCentral) at least 24 hours in advance to allow for appropriate cleaning and sanitizing.
- All meetings should be scheduled virtually unless an in-person meeting is unavoidable. In that instance, all attendees must wear face masks and remain at least 6’ apart.
- Until further notice, all non-College visitors, including vendors, are suspended from visiting the campus. Meetings with vendors or other non-College visitors should happen virtually. If an in-person meeting is vital, approval must be obtained from the relevant member of the President’s Staff, and all attendees must wear face masks and remain at least 6’ apart. After meetings, employees must use College-provided supplies to sanitize common surfaces, such as tables, seats, keyboard, and doorknobs.
- Employees must not shake hands or otherwise come into physical contact with others, except in cases where their work requires them to do so (e.g., Worth Health Center staff).
- Employees may not gather in groups on campus and are strongly discouraged from gathering in groups off campus.
- Generally, travel in College vehicles should be limited to one employee per vehicle. This may require some members of a work team to walk and meet the vehicle driver at the job site.
- Drivers must sanitize vehicle cabs before and after each use.
- Employees must clean and sanitize personal work spaces, including computer equipment, using sanitizing materials as outlined in the Purchasing Guidelines.
- Employees must sanitize surfaces, shared printers and devices, and other office equipment before and after each use.
- Employees should avoid sharing office supplies. If supplies must be shared, they must be sanitized before being shared with a co-worker. Sanitizing wipes and other supplies will be provided by the College and should be ordered by the relevant department head.
- Employees will be provided with a one-time starter kit of basic personal protective equipment (PPE) that will include a cloth mask, a Kooty Key, and an individual container of hand sanitizer.
- Employees are expected to contribute to a culture that promotes healthy behaviors. This includes a willingness to accept requests and feedback from others. We know that at one time or another, we may each forget to put our masks back on after exiting a solely occupied room, or we may forget to remain 6’ apart when we’re excited to see old friends and co-workers. It does not signal impoliteness to remind one another kindly when we forget, and each of us will need to welcome those reminders with gratitude and graciousness when they are directed at us.
Good Hygiene Practice
- Hands must be washed regularly throughout the day for at least 20 seconds with warm water and soap, especially before eating and in particular when applying or removing PPE.
- Cough and sneeze into the inside of your elbow, and wash your hands promptly.
- Avoid touching your eyes, nose, and mouth.
- Undergo your daily self-monitoring check, as outlined above.
Use of Shared Spaces
- Adhere to campus signage concerning use of shared spaces, including:
- Open Reception Areas: Follow sign guidance and remain separated by physical barriers, such as installed plexiglass shields, when possible (e.g., in small reception spaces).
- Restrooms: The use of restrooms should be in accordance with sign guidance provided at the individual restroom. Wash your hands thoroughly afterward to reduce the potential transmission of the virus.
- Shared Transit Spaces: Adhere to directional and/or occupancy limit signage for the following shared building spaces:
- Elevator use, including occupancy limits and procedures for limiting contact with operational surfaces (including elevator buttons). Wash your hands or use hand sanitizer upon departing the elevator.
- Stairwells designated for up and down traffic.
- Building and office entrances and exits.
- Kitchen Spaces: Departments must have chairs and tables removed or rearranged or add visual cue marks in employee break rooms to support physical distancing practices between employees. Refrain from sharing food.
- Common Areas: Individuals must wipe all surfaces, including tables, and shared office equipment before and after using them in common areas.
- Computer Labs and Public Workstations:
- Computer labs and public workstations must be used in accordance with directional signage and markers.
- All users of the classrooms, seminar rooms, and conference rooms must sanitize equipment after individual use.
- In the absence of signage, maintain 6’ of distance from others, wear a mask unless in your office alone, and remain mindful of the importance of disinfecting all surfaces touched.
The Garnet Pledge is a new set of expectations and safety measures for all members of our community designed to mitigate the spread of COVID-19 and help protect the health and well-being of community members. The College’s efforts will be consistent with both Pennsylvania and federal regulations and laws, and align with the recommended guidelines from the Centers for Disease Control and Prevention (CDC) and the best available guidance from the medical community. All staff and faculty are required to read, sign, and adhere to the Garnet Pledge. The College’s efforts to reduce the spread of COVID-19 and help keep the campus community safe may be updated at any time, and all employees are responsible for familiarizing themselves with those updates.
I understand that to reduce the spread of COVID-19 and do my part to help keep myself and members of the campus community healthy, I am committed to the rules detailed in this pledge.