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Faculty & Staff Testing, Contact Tracing, and Monitoring Process

The goal of the Faculty & Staff Testing, Contact Tracing, and Monitoring Process is to help maintain a stable, healthy environment and mitigate the spread of COVID-19 on campus. We will continue to assess and update our testing procedures as necessary based on the latest information and developments in testing methods. 

Required Testing | Test Plan | Test Procedure | Testing for Approved Visitors |Positive Tests | Contact Tracing | Returning to Work on Campus After Testing Positive | Daily Self-Monitoring | Mailed Testing Kits | Vaccination Status Form

Required COVID-19 Testing

Starting June 1, 2021, faculty and staff members who are NOT fully vaccinated, whose work requires them to come to campus, and who are likely to interact with other people for 15 minutes or more during their time on campus will be required to continue performing weekly testing. Tests will be picked up at the College Post Office and self-administered.

For faculty and staff members who are fully vaccinated, weekly testing is no longer required to come onto campus. To be considered fully vaccinated, you must be two weeks post your one dose of the J&J Janssen vaccine, or two weeks post your second dose of the Moderna or Pfizer vaccine, and have completed the College's vaccine survey in MySwarthmore

If your work requires you to come to campus but you have no expectation of interacting with others, you will not need to perform weekly testing during the summer term, regardless of vaccination status. We understand that unplanned, chance encounters may occur. In keeping with the CDC’s guidelines, employees must limit such interactions to less than 15 minutes, and also continue to follow proper safety protocols such as masking and maintaining physical distance. 

We will continue to monitor the community prevalence of COVID-19 infections and the campus vaccination status, and we will consult with public health experts as we continue to refine our testing protocols. We will communicate those plans when a change is necessary.    

Test Plan

For those faculty and staff who require testing, the College has partnered with Everlywell, Inc. to help facilitate our testing process. Everlywell will supply the College with test kits and will collect and analyze the tests. These tests will be self-administered by employees . To perform the tests, employees will perform a shallow nasal swab, similar to the demonstration in this Everlywell video

An internal COVID-19 Employee Test Team (CETT) of trained individuals has been assembled to address any employee questions, monitor test taking, and to ensure adherence with the protocols for testing and contract tracing. Members of the team include staff from Environmental Health and Safety, Public Safety, the Department of Athletics, and nurse advisors from the Health Center.

Test Procedures

  • Test kits will be available for pick up and drop off at the campus Post Office; view the Post Office’s normal operating hours here. If a test is required after hours, staff will be available to pick up at Ben West. Please note that members of Facilities, Dining, and Public Safety must now also pick up their test kits at the campus post office.
  • Employees must bring their OneCard to receive a kit.
  • After performing the test, employees will return to their worksite, if they have not completed their scheduled work for the day. 
  • Employees will receive test results via an online portal, typically within two to three days of taking the test (excluding Sundays).
    • The College will provide instructions on how to access the online portal, including how to opt for an email or text message notification when results are available. 
  • For consistency of test results, we encourage faculty and staff on the weekly testing schedule to choose the same day and time each week throughout the semester if possible. If the period of time from your last test exceeds 14 days, you will be asked to take a COVID-19 home test prior to returning to campus.
  • Unvaccinated employees who come to campus less than once per week must receive a negative test result within seven days before coming onto campus, if they anticipate interacting with others for more than 15 minutes while on campus. Employees should plan their schedules accordingly. For these employees, test kits may be mailed to the employee upon request and at the College’s discretion.  Please complete this form to request a mailed kit. Again, you must have negative test results within seven days (one week) before coming to campus.
  • Unvaccinated employees who are on-call or may need to come to campus on short notice, and who expect to interact with others for more than 15 minutes while on campus, should participate in weekly testing, even if their work would not otherwise require them to come to campus on a weekly basis. While on-campus testing is preferred, supervisors can request that weekly test kits be mailed to employees who don’t typically come to work weekly but may need to arrive on short notice. Please complete this form to request a mailed kit.
  • Please note that if you have tested positive for COVID-19, and you are unvaccinated, you will be excluded from the weekly testing requirement for 90 days, since a fully recovered individual will likely still test positive for some time, long after they are contagious.
  • If you received a positive test outside of the College’s testing protocols, please notify your supervisor and contact Teri Maguire, tmaguir1@swarthmore.edu in Human Resources. (Note: While you are required to notify the College that you cannot come to work, you are not required to share your diagnosis. However, promptly notifying the College that you have tested positive for COVID-19 allows the College to perform contact tracing for the safety of the College community.)

Testing for Approved Visitors

Note that vendors/visitors who are not working with students do not need to provide negative test results. Such individuals still require approval of the appropriate member of President’s Staff; for academic departments and programs, this means approval by the Provost’s Office. The academic department chair, program coordinator, or administrative department head should ensure that vendors know they are required to wear masks and observe physical distancing, and precautions should be taken to minimize their interactions.

“Affiliate” status may be granted to certain regular, non-employee service providers that will grant them a College-issued ID and allow them to participate in the College’s testing program. Academic department heads or administrative unit heads may contact aturbiv1@swarthmore.edu if they think this may be appropriate for their department.

Positive COVID-19 Tests

Employees testing with Everlywell should typically expect results within two to three days of taking the test (excluding Sundays).  Results can be viewed using an online portal, for which instructions will be provided.

In the event an employee tests positive for COVID-19 through the on-campus testing process, Everlywell will notify the employee via the employee’s Everlywell account, as well as the Environmental Health and Safety Office or an appropriate designee. Everlywell will provide information regarding positive tests to the Chester County Health Department. The employee must then contact their primary health care provider; inform their supervisor or department chair/program coordinator for purposes of scheduling and coverage; and notify Terri Maguire, human resources manager, at tmaguir1@swarthmore.edu. (Note: you are not required to share your diagnosis. However, promptly notifying the College that you have tested positive for COVID-19 allows the College to perform contact tracing for the safety of the College community.)

Employees who test positive for COVID-19 must follow the Returning to Work on Campus after Testing Positive for COVID-19 protocols detailed below. The College may require additional documentation prior to their return to campus.

If an employee who has been on campus is tested through another means outside of the College’s procedures (e.g., their health care provider) and has been notified that they have tested positive for COVID-19, they must immediately inform their supervisor and the office of Human Resources that they are ill and will be out of work (though they can work remotely if their job allows for remote work and they feel well enough to work). Please note: you are not required to share your diagnosis. However, promptly notifying the College that you have tested positive for COVID-19 allows the College to perform contact tracing for the safety of the College community. 

Note that the College will also disinfect all impacted areas based on established cleaning protocols. 

Contact Tracing

To facilitate the College’s contact tracing in accordance with guidelines from public health officials, any exposures in the workplace will require investigation by the Environmental Health and Safety Office and designated contact tracing staff members. These staff members will reach out to the employee in order to identify others on campus who could potentially be close contacts. Contact tracing conducted by the College is limited to the interactions between College faculty, staff, and students; it does not include off-campus interactions.

Individuals in the College community who may have been exposed will be contacted directly and provided instructions regarding testing and appropriate next steps. Any faculty or staff member who has been fully vaccinated and is identified as a close contact will not be required to quarantine, assuming they are symptom-free. They will be required to monitor their symptoms for 14 days and to not report to work if they develop COVID 19 symptoms during that 14 day time frame. Additionally, individuals who test positive may be subject to notification and contact tracing by the Chester County Health Department, which is responsible for Delaware County.

Returning to Work on Campus after Testing Positive for COVID-19

Employees who test positive for COVID-19 will not be approved to return to campus until all of the following conditions are met: 

  • It has been at least 10 days from the onset of symptoms or the date of a positive COVID test, whichever comes first.
  • The employee has been free from fever for the previous 24 hours, with other symptoms improving or resolved.

Employees are not required to take an additional COVID-19 test before returning to work on campus.

Employees must contact their supervisor and Human Resources to receive clearance to return to work on campus. Refer to the College’s COVID-19 Pay Continuity Policy for information on pay during quarantine and isolation.

Daily Self-Monitoring

All employees working on campus should perform daily self-monitoring prior to reporting to campus. If an employee is experiencing a fever or any related symptoms, they must not report to campus to work or for testing, and they must notify their supervisor. Employees should follow guidance as described on the COVID-19 site, Ongoing Expectations for All Employees for On-Campus Work.

Additionally, should an employee exhibit any COVID-19 symptoms while on campus, they must immediately notify their supervisor, who must contact Public Safety. Public Safety will ensure that the employee receives an Everlywell test kit prior to going home. Employees should then contact their health care provider.

Any employee who is experiencing symptoms of COVID-19 must not report to work on campus and should contact their health care provider. They must notify their supervisor they will be out of work, though they can work remotely if their job allows for remote work and they feel well enough to work.  (Note: you are not required or expected to share with your supervisor your specific diagnosis).

Mailed Testing Kits

The distribution of COVID-19 test kits will now be fully centralized; anyone who must continue to test will need to pick up test kits at the campus post office during normal operating hours. Please note that members of Facilities, Dining, and Public Safety must now also pick up their test kits at the campus post office. If you are unable to make it to the post office, you may request a COVID-19 kit by completing this request form

Please note: Due to U.S. Food and Drug Administration restrictions, individuals living in Maryland, New Jersey, New York, or Rhode Island cannot take the Everlywell test at home. Individuals in these states who do not regularly come to campus should email CETT@swarthmore.edu for alternative options.

After completing the request form, please allow for up to five business days for the test kits to arrive at your home; we will ship using UPS or FedEx.  

You can return your completed test kit to the post office for collection or drop it in a UPS collection bin.

Vaccination Status Form

To ensure proper adherence to the testing protocols, we are now requiring that all faculty and staff members fill out the College’s vaccination status form in MySwarthmore. 

You may still decline to share whether you’ve received the vaccine, but you must go to the form and select the Decline option. Individuals who decline to share their information with us will be required to follow the testing protocols for unvaccinated faculty and staff members.

Please take the following steps to update your vaccination status in MySwarthmore:

  • Log in to MySwarthmore at myswat.swarthmore.edu.
  • Select the Employee Main Menu.
  • Select the COVID-19 Vaccination Record page.

We urge all employees to get a COVID-19 vaccination and share that information with the College. Please note that you will need a photo of your completed CDC vaccination card to complete this process. 

  • If you received the Pfizer or Moderna vaccine, enter the date of your second dose. If you received the Johnson & Johnson vaccine, enter the date of your single dose. Select Next once you have entered this information.
  • Select Browse to locate the image or picture file you wish to upload, then select Submit.

If you elect not to provide this information to the College, please select one of the remaining three options: 

  • “I decline to provide this information.”
  • “I plan to get vaccinated, but I have not yet received the vaccine”
  • “I do not plan to get vaccinated”

Once you’ve made your selection, click “Submit.” 

Key Definitions: 

Daily Self-Monitoring — employees should monitor their health before coming to work on campus. If the staff member’s temperature is 100.4 degrees Fahrenheit or higher, or if they have any COVID-19 symptoms, as described by the Centers for Disease Control and Prevention (CDC), they are not permitted to access College facilities and should contact their medical professional before returning to work in-person. The employee must also inform their supervisor and Human Resources. For further information see Returning to Work on Campus

Test Group —Beginning June 1, the Swarthmore Employee Test group will be limited to unvaccianted employees coming to campus at least once per week, who expect to interact with others for 15 minutes or more. If your work requires you to come to campus but you have no expectation of interacting with others, you will NOT need to perform weekly testing during this period, regardless of vaccination status. This group will be monitored for compliance with the testing policy. Without proper authorization from Human Resources, employees unable to meet the requirements for testing will be  subject to restriction from campus and/or disciplinary action. 

CETT— Members of the COVID Employee Test Team (CETT) have been assigned by their College President’s Staff member to monitor the Everlywell COVID-19 tests under the guidance of the Health Center.  These team members come from Environmental Health & Safety, Human Resources, Public Safety, Athletics, and Finance & Administration; they have received training on the Everlywell test and contact tracing. These team members are not healthcare workers and are not providing any medical care. Tests are entirely self-administered and no team member will administer any tests on another individual. 

Everlywell, Inc. — This is the private testing company that Swarthmore has contracted with to provide student and employee test kits. The kits require that employees set up an account and register the kits in order to receive the results directly from the company. 

Contact Tracing — Contact tracing as defined by the CDC is a process used by health departments to help prevent the spread of infectious disease. In general, contact tracing involves identifying people who have an infectious disease (cases) and people whom they came in contact with (contacts) and working with them to mitigate disease spread by recommending quarantine and other actions as appropriate.