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Faculty and Staff COVID-19 Testing Information

Effective Monday, Sept. 13, regular testing of all employees working on campus will be required, regardless of vaccination status. Half of College faculty and staff will test one week, and the other half the next. We will continue to alternate weeks until further notice. This new testing protocol is required of all employees who are working on campus for any period of time, regardless of whether you plan to interact with others or not.

Please note that employees who are not fully vaccinated will continue to be required to conduct weekly COVID-19 tests. Fully vaccinated employees have the option to test once a week, should they wish to do so.

All tests are self-administered.

Testing Schedule | Picking Up a Test Kit | Testing Instructions | Returning Your Completed Kit | Test Results | Lost or MIssing Testing Information | FAQs 

Testing Schedule

If your last name begins with a letter from A to L, you must perform a test on any day between Monday and Thursday of the following weeks: 

  • Sept 13
  • Sept 27
  • Oct. 11
  • Oct. 25
  • Nov. 8
  • Dec. 6

If your last name begins with a letter from M to Z, you must perform a test on any day between Monday and Thursday of the following weeks:

  • Sept. 20
  • Oct. 4
  • Oct. 18
  • Nov. 1
  • Nov. 15
  • Nov. 29
  • Dec. 13

Picking Up a Test Kit

You will be able to pick up one test kit at a time. You must have your OneCard to pick up a COVID-19 test kit. Employees who work in Athletics, Dining Services, EVS, Facilities, and Public Safety will be able to pick up a test kit at a local testing area near their offices, as they did last spring. Your supervisor will provide more information.

  • The campus Post Office — We encourage you to pick up test kits in the morning between 8:30 and 11 a.m. or in the afternoon between 2 and 3:45 p.m. to avoid the Post Office’s busiest times.
  • 101 South Chester Road, Finance and Administration Suite — Monday through Thursday, from 8:30 a.m. to 11 a.m.
  • The OneCard Office, Parrish 131A — Monday through Thursday, 8:30 a.m. to noon, and 1—3 p.m.
  • Public Safety, located at Benjamin West House. This location should only be used after hours and if you are unable to pick up a kit at a location listed above.

Please note that if you have any unregistered, unused Everlywell test kits that you collected from the College within the last 18 months, please use those kits first, before picking up a new kit. So long as they are unopened, test kits obtained within this window can be used without issue. Test kits older than 18 months, or without any remaining saline solution in the test tube, are considered expired. If you have an expired kit, please email CETT@swarthmore.edu for disposal instructions

Testing Instructions

Please follow all instructions closely to ensure that proper precautions are taken for packaging and sending COVID-19 samples.  

  1. Before taking your test, please create your Everlywell account and review instructions on how to collect the sample. Register your Everlywell account and the kit using your legal name and your home address.
  2. Open the packaging; on top will be the test ID sticker. Log on to Everlywell either on your smartphone, tablet, or computer or on a device provided and register the unique kit ID number. 
  3. Fill out your ID sticker. Write your full legal name, date of birth, and the date of collection. Place the ID sticker on the collection tube. Do not pour the liquid out of the tube.
  4. Answer the registration questions, including the agreement to share the test results with Swarthmore. Employee test results will be anonymous and will be kept separate from personnel files. 
  5. Collect the sample in the booth provided. Instructions on sample collection are outlined below; this instructional video also outlines the process:
    1. Prep for collection. Disinfect surfaces where you will be completing your test. Blow your nose. (If you are testing in a shared location, please blow your nose privately, away from others, before coming to the test site.) Ensure you have washed your hands with soap and water for 20 seconds prior to collection; hand sanitizer will be available if needed.
    2. Insert nasal swab. Position your head: Tilt your head back to approximately a 45-degree angle. Gently and slowly insert the nasal swab into your nostril, parallel to your mouth, about 2–4 centimeters until resistance is met. Rotate the swab three times all the way around the nasal wall with a slight pressure. Repeat this process in the other nostril using the same swab.
    3. Place the swab sample in the tube. Put the swab (cotton tip down) into the tube. Hold the tube away from your face, and break the swab at the perforated line (about 1 inch from the cotton swab). Leave the swab in the tube, and don’t spill the liquid. Tightly seal the cap. Place the absorbent sheet and sample tube into the protective biohazard bag.
  6. Assemble the shipping box. Labeling and shipping will be provided on campus. Place the biohazard bag inside the box. The shipping box provides extra protection during transit.
  7. With clean hands, place the shipping box into the prepaid mailer. Apply the shipping label to the front of the envelope. Use the provided alcohol prep pad to disinfect the mailer, avoiding the address label.

Returning Your Completed Test-Kit

You may perform the test on-site, or you may take it with you to perform at a later time. You do not need to complete the test on the same day you pick it up. However, once you perform a self-administered test, you must return it the same day at one of the following locations: 

  • Your designated decentralized testing location by 2 p.m.
  • The OneCard Office in Parrish 131A by 3 p.m. 
  • The campus Post Office by 3:45 p.m.
  • The campus UPS bin (by Parrish Hall) by 6:45 p.m.
  • A UPS location with same-day pick up

Test Results

You will receive your test results directly from Everlywell. Results are typically available 48 hours after Everlywell receives a completed test kit, though times may vary. The College receives test results as well. If you test positive, a contact tracer will contact you directly. Please refer to our Faculty & Staff Contact Tracing, Quarantine, and Isolation page for more information on what to do in the event of a positive test.    

We will resume reporting results on our COVID-19 Testing Results page

If you have any questions specifically about testing protocols, please contact our COVID-19 Employee Test Team at CETT@swarthmore.edu.

Lost or Missing Testing Information

For questions related to things such as registration issues, kit component issues/questions or other lab issues, faculty and staff should reach out to covid19@everlywell.com for support, Mon-Fri 9-5 pm CT. 

If you have had a kit error due to an issue on the label, such as missing or incorrect date of collection, or missing or incorrect identifiers (name/birthdate), these issues can often be corrected by contacting Everlywell customer support. If Everlywell customer support is not able to resolve this issue, please request a replacement from Everlywell support and retake the test. 

If you have a kit which is lost, improperly returned, damaged in transit, unable to be processed due to an insufficient sample or expired you will have to retake the test. Please request a replacement from Everlywell support and retake the test. 

If you have further questions about what steps to take in the case of a kit error please contact CETT@swarthmore.edu

FAQs

What happens if I miss a test? 

If you do not complete your required test during your designated week, you must complete a test as soon as possible the following week. You will then be expected to resume testing based on the schedule above.

 I completed my test, but I didn’t drop it off at one of the campus collection sites in time. What should I do? 

If the campus collection sites are closed, you can drop the completed, sealed test kit in a nearby UPS bin that has not yet been picked up. Many bins aren’t collected until 7 p.m. You can find a location using UPS’s website.