COVID-19 Vaccine Information
All students, faculty, and staff will be required to have a COVID-19 vaccine if they do not qualify for a medical or religious exemption. More details can be found below.
- Vaccination Requirements for the 2021-22 Academic Year
After consulting with medical and public health experts, all students will be required to receive a COVID-19 vaccine for the 2021–22 academic year. The College already requires students to receive several vaccines for illnesses such as mumps, measles, and meningitis. Adding the COVID-19 vaccine to that list allows us to return to an in-person, residential educational experience while prioritizing the' health and safety of our students, faculty, and staff.
- Approved COVID-19 Vaccines
Consistent with CDC guidelines, the College will now accept vaccination with the following FDA approved or World Health Organization (WHO) recognized COVID-19 vaccines: Pfizer, Moderna, Johnson & Johnson, AstraZeneca-CoviShield, Sinopharm-VeroCell, and Sinovac-Coronavac.
- Student COVID-19 Vaccination Record
If you have received one of the approved vaccines (listed above), upload your documentation to your student health portal. A photo of your vaccination card will need to be uploaded to your portal as well as entering the dates you received the specific vaccine. If you have not received a vaccination but plan to prior to returning to campus, please upload the required documentation as soon as you receive your COVID-19 vaccine.
You are required to upload your vaccination documentation as outlined here, or notify Casey Anderson, director of student health and wellness, at firstname.lastname@example.org with your plan for vaccination, by Sunday, Aug. 1, 2021.
- College COVID-19 Vaccination Clinics
Given that vaccines have become widely available across the country and in many parts of the world, we expect that most students will be able to secure an approved vaccine prior to returning to campus. We will, however, provide vaccines in the fall for any student who is unable to receive one elsewhere. If you are planning to receive the COVID-19 vaccine upon arrival on campus, please email Casey Anderson, director of student health and wellness, at email@example.com so you can be included on the College's vaccination roster.
- Medical or Religious Exemptions
If you are not able to receive the vaccine due to a medical or religious exemption, please complete this waiver form [PDF] and upload it to your student health portal.
- Safety Protocols for Vaccinated Individuals
Getting the COVID-19 vaccine is only one tool—albeit a very important one—in the fight against COVID-19. Even if you have been vaccinated, you should continue to practice physical distancing, and wash your hands regularly to help keep yourself and your community safe and healthy.
Community members who have been fully vaccinated no longer need to wear masks in most situations. As a reminder, you are considered fully vaccinated two weeks after receiving the second dose of the Pfizer or Moderna COVID-19 vaccine, or the single dose of the Johnson & Johnson vaccine.
- Additional Information for Students
Additional information on student vaccination requirements can be found on the Student Health and Wellness website.
- Required COVID-19 Vaccination Status Form Deadlines
All employees are now required to verify that they are fully vaccinated against COVID-19, unless they have an approved medical or religious exemption, by the following deadlines.
Instructions for how to complete your vaccine status form in MySwarthmore can be found below. If you have questions about this process, please contact Human Resources at firstname.lastname@example.org or 610-328-8397.
- If you are fully vaccinated and you have not yet uploaded your completed CDC vaccination card in MySwarthmore, you must do so by Wednesday, Aug. 4.
- If you are not yet fully vaccinated, but you plan to get the vaccine, you are required to upload your completed CDC vaccination card in MySwarthmore verifying that they are fully vaccinated by Friday, Sept. 17. We chose this date to give those of you who have not yet been vaccinated sufficient time to do so. The process of becoming fully vaccinated can take approximately 5-6 weeks from the date of your first shot; please plan accordingly.
- If you’re fully vaccinated and you’ve already uploaded your vaccination card, no action is required.
- How to Verify Your COVID-19 Vaccination Status
In our ongoing efforts to support the health of our community and continue to safely operate our campus, we are now requiring all employees (faculty and staff members) to verify that they are fully vaccinated against COVID-19. Please take the following steps to indicate the date of your vaccination and upload a photo of your completed CDC COVID-19 vaccination record card.
- Log in to MySwarthmore at myswat.swarthmore.edu.
- Select the Employee Main Menu.
- Select the COVID-19 Vaccination Record page.
- If you received the Pfizer or Moderna vaccine, enter the date of your second dose. If you received the Johnson & Johnson vaccine, enter the date of your single dose.
- Select Next once you have entered this information.
- Select Browse to locate the image or picture file you wish to upload, then select Submit.
Participation in this effort is mandatory. The information provided will be kept confidential. If you need help submitting your information in mySwarthmore, please contact email@example.com.
The College has created several options for employees who do not opt to get vaccinated against COVID-19, including medical and religious exemptions. Please see below for more information. You may also direct your questions to Human Resources by emailing firstname.lastname@example.org or by calling 610-328-8397.
- Opt-Out Programs
We appreciate that some employees who do not qualify for a medical or religious exemption may opt not to get the vaccine. Employees who choose not to get vaccinated and who do not receive a religious or medical exception, or who decline to provide proof of vaccination, may pursue one of the following options:
COVID-19 Personal Leave
Employees who opt not to get a COVID-19 vaccine or decline to provide proof of vaccination, may take a 12-month personal leave. Such leaves will be unpaid and without benefits. In order to be eligible for this leave, you must contact Human Resources by Wednesday, Aug 4; approved leaves will begin effective Monday, Aug. 23. For planning and staffing purposes, employees who are approved to take this COVID-19 Personal Leave cannot ask to have the 12-month period reduced.
Resignation & Vaccine Opt-Out Program (VOP)
Employees who opt not to get a COVID-19 vaccine or who decline to provide proof of vaccination may also choose to resign. The College is offering a one-time vaccine opt-out program (VOP) for employees who choose to do so. Employees who elect the VOP will receive four weeks of base pay. As a result of resignation, employees will also receive payment for any unused, accrued vacation balance (if applicable). We will share additional details on how to participate in this program, as well as information on the continuation of health insurance, directly with employees who are not yet fully vaccinated or whose vaccination status is unknown.
Employees who choose to take a 12-month unpaid leave or elect the one-time resignation/VOP program may apply for unemployment benefits. Please note that decisions about unemployment benefits are made by the Commonwealth of Pennsylvania, not the College. Benefits are not guaranteed.
- Medical or Religious Exceptions
The College will allow for medical and religious exemptions from the COVID-19 vaccine. If an employee is denied a medical or religious exemption but chooses not to get a COVID-19 vaccine, they may still elect to take a 12-month unpaid leave or resign, as described above. Human Resources will work with those individuals on that process and to determine an appropriate timeline.
Employees who wish to apply for a medical exemption from the COVID-19 vaccine must do the following:
- Fill out this form no later than Wednesday, Aug. 4 to notify Human Resources of your intent to seek a mediacl exemption.
- Return this completed medical exemption application [PDF] to Human Resources by Wednesday, Aug. 18. Please note that the form must be signed by your health care provider.
Individuals will receive notification of whether their applications are approved no later than Friday, Aug. 27.
Employees who wish to apply for a religious exemption must complete this COVID-19 religious exemption application by no later than Wednesday, Aug. 4. Individuals will receive notification of whether their applications are approved no later than Friday, Aug. 27.
- Testing and Masking
Individuals who receive a medical or religious exemption may be required to participate in weekly COVID-19 testing and continue wearing a facemask while indoors. We will provide more details to those individuals in the near future.
Faculty and staff who have been vaccinated are no longer expected to participate in the College's weekly testing program, and are not required to wear masks except when in public spaces, or when gathering in groups of 20 or more.
- CDC COVID-19 Vaccine Resources: You can find more information on COVID-19 vaccines on the CDC website.
- Get Vaccinated in Pennsylvania: Search for vaccination clinics across PA here
- Chester County Vaccination Clinics: Find out where to get vaccinated in Chester County here.
- Delaware County Vaccine Rollout: Find out where to get vaccinated in DelCo here.
- Philadelphia Vaccine Rollout: Find out where to get vaccinated in the city of Philadelphia here.