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Additional Information for Faculty & Staff

We will continue to add information to this page as necessary.

Campus/Space Closings | Compensation | Health Care & Insurance | Hiring & Staffing | Leave Time Reporting | Payroll | Remote Work & Sick Leave | Travel & Events 

Campus/Space Closings

Our Environmental Services (EVS) staff are taking additional efforts to disinfect common surfaces, such as elevator buttons and doorknobs. We are using products that are known to be effective against coronavirus. 

EVS is focusing its efforts on spaces used by the campus community, paying particular attention to dorms, Sharples, and other shared facilities that students may be using during this period, and carefully disinfecting touchable surfaces on buildings occupied by faculty and staff.

Due to guidance from the Pennsylvania Department of Health that facilities in Delaware County, including gyms, should close in order to mitigate the spread of COVID-19, the Matchbox will be closed until further notice. 

The Inn at Swarthmore will remain open for guest stays and bookings but will be closed to public access. Please reach out directly to sales@theinnatswat.com for further information or with questions. 

Broad Table Tavern is open to the public for dine-in and to-go meals during business hours. Please feel free to make a reservation via Resy for your dine-in experience. 

The Campus & Community Store is open to the public. Please visit our website for the most up to date business hours. Masks and physical distancing are required for all store visitors. 

Find more information on what is and isn't open on campus.

Compensation

At the onset of the disruption brought about by the pandemic, the College committed to compensating employees through May 31, including those who were unable to work due to special circumstances related to COVID-19 and those whose work was unavailable to them due to the College’s reduced operations. We extended that practice to all regular full- and part-time 12-month employees through July 17. 

Please note that, as of July 18, staff members have been compensated for actual time worked or by using accrued time off. ​​​Please also note that regular full- and part-time 12-month employees for whom work is not available due to the College’s ongoing modified operations may be reassigned to perform other duties. If you have questions about employment under our continued modified operations, please contact Human Resources. 

Currently, benefits-eligible casual employees are paid for hours actually worked. If work is not available to casual employees, those individuals will not be paid.  

Health Care & Insurance

Our College health care provider, Independence Blue Cross, has enacted measures to support members during this public health crisis, including covering testing performed at a hospital or approved laboratory, and lifting prescription refill restrictions. For the latest information, please visit the Independence Blue Cross COVID-19 website

To help reduce potential exposure, Independence Blue Cross is encouraging members to use its telemedicine services by waiving cost-sharing on these visits through December 31, 2020. Employees must register for telehealth services by visiting MDLIVE.com/ibx or calling 877-764-6605. Telehealth services are virtual visits with a board-certified physician from the Independence Blue Cross MDLIVE network, conducted via secure video or mobile app. MDLIVE allows you and your covered dependents to address medical concerns from the convenience of your home or office, 24 hours a day, seven days a week.

Other resources that are available for staff and faculty members looking for information and support related to health care services and coverage include: 

  • Health Advocate
    Health Advocate is a no-cost service available to assist benefits-eligible staff members in navigating questions about health insurance, treatment, diagnosis, and more. Health Advocate can be reached at 866-695-8622, Monday through Friday, from 8 a.m. to 9 p.m. EST.
  • Carebridge Employee Assistance Program
    Carebridge’s website, myliferesource.com, offers a resource center with information related to COVID-19. Staff members using the Carebridge website for the first time must register using the access code YXDEY.

    The Carebridge team can also provide emotional support to those experiencing worry or anxiety. Carebridge can be reached by phone at 800-437-0911, 24 hours a day, seven days a week.

Hiring & Staffing 

There is currently a freeze on filling vacant staff positions for positions posted after March 1, 2020. Some exceptions for certain positions that are critical to the needs of the College may be made with the written approval of the member of the President’s Staff who oversees that area, and in consultation with the senior staff as a whole. Faculty searches may proceed. 

​Faculty searches may proceed at this time. Please contact Lynne Steuerle Schofield, associate dean of faculty for diversity, recruitment, and retention, for faculty and instructional staff positions. 

The College is prioritizing the continued employment of as many individuals as it reasonably can. At this point, we are fortunate to be able to avoid furloughs and layoffs. However, we cannot rule out having to make difficult decisions in the future that could lead to a reduction in staffing levels, depending on a variety of unknown factors such as the duration of the virus, government restrictions on travel, and the financial-aid needs of our students. 

Leave Time Reporting

All hours worked, whether on campus or from home, should be reported as regular time, just as if you were here on campus. COVID-19 leave time should only be used to report unworked hours related to COVID-19 leave exemptions.  Otherwise, staff members will be compensated for actual time worked or by using accrued time off.​​​

Payroll

At this time, payroll processing will continue on a regular schedule. Please make every effort to complete your time entry in a timely manner. If you need assistance with time entry, please work with your supervisor. Please note that all benefits-eligible employees will continue to receive their full pay this semester.

We encourage employees to sign up for direct deposit now [pdf] to ensure you receive your paycheck on time.

Employees should continue to enter their hours worked as normal, and  supervisors should continue to approve them. Please contact your supervisor if you have any questions related to time entry.

Remote Work & Sick Leave

If you are exhibiting cold or flu-like symptoms, you must stay home and alert your supervisor. We also urge you to contact your health care provider.  

The College has introduced a COVID pay continuity policy, effective August 31, for those employees who have been potentially exposed or tested positive with COVID-19. 

  • If the employee is asymptomatic, they will be expected to work remotely if their duties make remote work possible.
  • If the employee is symptomatic, and/or if they are asymptomatic and their work cannot be done remotely, they will be placed on paid leave for a period of up to 14 calendar days, depending on the date(s) of possible exposure.

The complete policy can be found here.

If you think you might have been exposed to the virus, you should immediately contact your health care provider. Individuals in these circumstances should follow their doctor’s recommendations and alert their supervisor. 

If you have been quarantined, you must stay home and alert your supervisor. If you are feeling well enough to be able to work remotely from home, please make arrangements with your supervisor to do so. 

If you are caring for a family member who has tested positive for COVID-19, you yourself have been exposed to COVID-19 and must stay home. If you are feeling well enough to be able to work remotely, please make arrangements with your supervisor to do so. 

If you are able to work remotely, please make arrangements with your supervisor to do so. Staff members will be compensated for actual time worked or by using accrued time off.

​Staff members who are in a high-risk group as defined by the CDC and who are able to work remotely from home should make arrangements with their supervisors to do so. Staff members will be compensated for actual time worked or by using accrued time off.​​​​​​

Information Technology Services has a variety of resources for faculty, staff, and students. You can also reach out for advice/consultation at support@swarthmore.edu or 610-328-8513.

Human Resources also has a variety of wellness and work life resources to support those staff members working remotely.

Travel and Events

College-sponsored travel is restricted through December 31, 2020, and will be reevaluated the spring 2021 semester. Some limited exceptions may be considered, but they must be approved by the appropriate member of the President’s Staff.

If you need to cancel a campus event that involves a contract with an outside person or entity, please contact the outside person/entity to inform them of the need to cancel the contract. If additional support is needed, contact the Office of General Counsel 610-690-6820.

If you need to cancel College-sponsored travel and will incur change fees, please see the Business Office COVID-19 site for information about College-sponsored travel purchases and the impact on your budget and purchasing card transactions.