Plan a Party
Parties on campus range from small gatherings of friends to major campus traditions, such as Screw Your Roommate. These events occur thanks to the students who organize them. Listed below are steps to follow if you are planning a party on campus. For assistance or more specific information, please contact the Office of Student Activities in Parrish 117, by phone at x8469, or email .
Start by selecting a date, time, and location
There is no set format for party proposals, but it is recommended that you include the date, type of event , and a short description. Itemize a list of party costs, including specifics for food, drinks, decorations, sound, lighting, DJs, and miscellaneous items. Please note SAC does not pay for publicity. You may bring your flyer to the SAC Office, and up to 75 copies will be made at no charge. Furthermore, no SAC funds may be used to purchase alcohol. Come to the SAC meeting with 13 copies of your proposal, present it to the committee, answer committee questions, and a decision will be made on funding by SAC.
Reserve equipment and make any special requests
If you need sound equipment, contact Rattech to make a reservation. Rattech has two sound systems, one in Paces and a mobile unit. Priority for reserving Rattech systems is on a first-come first-serve basis so be sure to reserve your sound needs quickly! Private parties thrown on Friday or Saturday, charging at the door, asking for donations or fundraising will be charged $90 for the use of Rattech mobile units. Parties in Paces that would like to use the Rattech in-house system will be charged $40 and all parties not requiring a donation or fee will be charged $20.
If there are needs beyond what Rattech can provide, such as microphones, lighting, and more audio visual equipment, you will need to rent the equipment from an outside vendor. The Office of Student Activities can provide you with more information. Please take these additional costs into account when submitting budget requests.
Special requests may include:
- Requesting Trash cans/bags for clean up - email
- Tables & chairs - email
- Electricity for inflatables, popcorn machines, cotton candy machines, etc. - email
- Water hoses/water supply for slip-n-slides or dunk tanks - email
- Specific event set-ups in Upper Tarble (stage, tables, chairs, sound, etc.) - email
Please note: Students may not sign contracts on behalf of the College. An appropriate administrator must approve and sign all contracts/riders for performances and/or events on campus.
Sign up for a party permit
Party permits are needed if:
- Alcohol will be served and more than 10 people will attend.
- There is a keg.
- The event will be held in Olde Club or Paces, regardless of whether alcohol is to be served or not.
The permit must indicate the name of two responsible hosts; one should be at least 21 years of age and another who has been through Party Host training will be in attendance throughout the duration of the event.
Permits can be obtained from Tom Elverson in Parrish W109.
Party permits are due by Wednesday, at 5 p.m. for a Thursday night event or by 12 noon on Thursdays for a weekend event (Friday, Saturday or Sunday). Please note that a $10 late fee will be incurred if a permit is submitted after 12 noon.
Designated RAs must sign party permits when the event will be held in a dorm space. It does not mean the RA will be there or take responsibility for the event, rather, that they are aware of the event and have approved it, in case residents ask about the event.
Failure to obtain a party permit and display it at the event will result in the party being closed down by Public Safety. In addition, the Dean's Office will levy a fine of $50 on each person in attendance at an unauthorized event, and the hosts will be subject to further sanctions.
Party permits are not issued during Orientation, fall/winter/spring breaks, nor during final exams.
Enlist the help of the Party Associates (PAs)
PAs are required for parties with more than 25 people and alcohol is being served. For some non-alcoholic events that expect a large turnout (SAC formals, LargeScale Event), PAs may be assigned to check IDs and make sure alcohol is not brought into the event. Once the party permit is submitted, PA's are assigned and at the PA Coordinator's discretion, PA's are assigned accordingly.
PAs are required to check IDs, make sure alcohol is not brought in or out of the event, sign in guests and ensure party guidelines are being followed. They are to refrain from drinking any alcohol and must be able to address any situations during the event.
** If PAs are not available for an event, the hosts must assume all PA duties in addition to their host responsibilities. Hosts are ultimately responsible for what happens during their event.
Publicize the event
Be a responsible host
Clean up after the party
Clean-up is the responsibility of the hosts or sponsoring organization and must be done immediately following the event. The person responsible for the facility may impose a charge for failure to comply with agreements about clean-up. In addition, hosts will be held responsible for any damages to the facility or equipment in that space.
Important contact information
* SAC directors: Chelsea Brett and Ming Cai
* SBC Treasurer:
* Party Associates: Paul Wiggins and Aurin Agramonte
* Paces: Augusta Christiansen and Julia Roseman
* Olde Club:
* Office of Student Activities:
* Publicity - Campus Calendar: firstname.lastname@example.org