Faculty and Staff Disability Resources
Swarthmore College welcomes employees with disabilities to participate fully in all aspects of employment and in all College programs and activities. Our policy is consistent with relevant governmental statutes and regulations, including those pursuant to the Americans with Disabilities Act (ADA) and Section 504 of the Federal Rehabilitation Act of 1973. Complying with these laws helps Swarthmore achieve its goal of offering equal employment opportunities to all qualified individuals, helps tap an under-utilized employee population and adds to the diversity of the College community.
Human Resources Office
The Employee Relations (ER) Manager (610-328-8397), advises current employees.
The Employment Manager, Carolyn Hatt (chatt1, 610-328-8530), provides assistance to applicants.
The Executive Assistant to the Provost, Marcia Brown (mbrown1, 610-328-8320), can be contacted for assistance if an applicant with a disability may require an accommodation when applying for a faculty position.
Self Identification and Confidentiality
Disclosure of a disability is a voluntary process. The College keeps documentation concerning disabilities separate from an employee's personnel records in accord with all applicable regulations. Information and records are shared with members of the College staff and faculty only on a need-to-know basis. Any staff or faculty member involved in implementing an accommodation are advised that disability matters are confidential and should not be shared with others.
Rights and Responsibilities
Faculty and staff members with disabilities have the right to:
- reasonable accommodations, auxiliary aids and services as necessary
- privacy with regards to disability-related information, except as disclosures required or permitted by law
- equal access to programs, activities, and services
Faculty and staff members with disabilities have the responsibility to:
- meet the skills, abilities and experience requirements necessary to perform the essential functions of the position for which they are applying or the position they occupy with or without a reasonable accommodation
- disclose their disability to the Employee Relations Manager in order to request accommodations
- provide the required documentation of disability
- follow procedures for requesting accommodations
Obtaining an Accommodation
Faculty and staff members who require an accommodation can contact the Employee Relations Manager, Lee Robinson, for assistance. The ER manager will review all pertinent College policies with the employee, e.g., leave benefits, FMLA, confidentiality, EAP.
At the time of the request for an accommodation, the College requests a completed Request for Accommodation form and medical documentation from a health care provider of the serious medical condition and what accommodations the health care provider would recommend. Then, a dialog is begun between the individual and the College to consider all possible accommodations. Working together, a selection is made of the most appropriate and reasonable accommodations for the employee that does not negatively affect the College financially or operationally. The College has a fund established to pay for accommodations.
Illnesses that are progressive may require accommodations beyond those made initially. The College remains ready to continue accommodations if an illness progresses and further accommodations are required for the employee to continue doing the essential functions of the positions.
If a work-related situation arises in which a faculty or staff member believes he or she may have been discriminated against in decisions or actions related to his or her disability or serious medical condition, he or she may seek review through Swarthmore's internal Discrimination Grievance Review process. This procedure is described in Chapter Eleven of the Staff Handbook. Faculty members should refer to the Grievance Procedure for Faculty in the Faculty Handbook. Both faculty and staff can contact the College's Equal Opportunity Officer for assistance as needed.