Requests for Information, Receipt of Legal Documents and Contact by Attorneys

The following are protocols for requests for information and access to campus facilities or community members received from outside individuals.

Public Safety is the first point of contact for all such requests made by law enforcement and immigration officials. The College will in all requests for information about students abide by the requirements of The Family Educational Rights and Privacy Act (FERPA).

Requests for other types of information received from legal process servers, attorneys, or government officials (non-law enforcement or immigration) should be directed to the Office of General Counsel, as described on this page.

All other requests for information that are not related to a legal matter should be directed to the appropriate College department, such as the Registrar's Office or Human Resources. 

If you see suspicious activity on campus by persons unknown to you, please report it to Public Safety.

Service of legal documents

Legal documents, such as a subpoena, summons, complaint, hearing notice or any other notice of a legal proceeding, may arrive at the College by mail, or in some cases by a process server. A process server is an individual who serves (or officially gives) notice of a legal process to a party or other participant in that legal process. Usually legal documents relating to College business will be addressed to "Swarthmore College" or "The Board of Managers of Swarthmore College", but sometimes will name specific employees of the Swarthmore College community.

The Office of the General Counsel and Department of Public Safety are both authorized to accept service of process on behalf of Swarthmore College. 

If approached by a process server, you should refuse service and inform the process server that they are to contact Public Safety or the Office of the General Counsel directly. Public Safety is available 24/7 and the Office of the General Counsel is generally available Monday through Friday at 9:00 a.m. to 5:00 p.m. when the College is open.

If you find that you have received a legal document relating to College business (such as a subpoena, a complaint, a hearing notice or any document or notice relating to a legal proceeding), please notify Public Safety or our office immediately.

We will work with the appropriate College officials to respond promptly and appropriately to the request.

Contact by attorneys

If you are ever contacted by an attorney about a legal matter involving the College, please refer them to the Office of the General Counsel immediately.