2016 Spring Move-Out

 

Move-Out Dates
Storage Options
Alumni Weekend
Summer Housing
Summer Sublets
Returning College Property
Move-Out Checklist
Keys
Office Hours
Fall Move-In
 


Move-Out Dates

First-Years, Sophomores, and Juniors (Class of 2017, 2018, 2019): Your move-out deadline is MONDAY, MAY 16 @ 8am. This means that you should plan on being completely moved out NO LATER THAN 8am on May 16.  Most students tend to move out on Sunday, May 15. Students receiving academic extensions are not able to receive housing extensions. If you have worked out an academic extension with your professor, please make arrangements to move-out no later than the morning of the 16th, and take the time to account for travel in your extension request. All non-graduating students must vacate the dorms by this time. It is too late to request a move-out extension (see the reasons above); please understand that we plan for EVS and Facilities staff to be in the buildings as soon as the deadline hits in order to prepare the dorms for Alumni Weekend and Summer Housing for approved students. We cannot, at this time, approve any additional late move-out requests. Students found staying in their rooms after the deadlines will be assessed an improper checkout fine, and may increase the longer a student remains after the deadline.

Seniors (Class of 2016): Your move out is Monday, May 30 @ 9am. Most seniors will move out on Sunday, May 29th after commencement.

Storage Options (more detailed information located on Storage Page)

Option 1: PACK-UP

Take all of your stuff home. It is wise to take as many things home that you do not need at College considering that dorm storage ended in Fall 2015.

Option 2: TRASH2TREASURES:

Information regarding the new Trash2Treasures program will be sent out to students shortly.

Option 3: PRIVATE STORAGE:

Store items in an off-campus location, not College-sponsored. You may wish to utilize a private service that will pick up your items, or you may wish to utilize your own private storage unit.

Option 4: SECURE STORAGE:

Secure Storage is on a first-come, first-serve basis.  Students who have priority for Secure Storage fall into the following categories: 1st Priority: International Students, 2nd Priority: Students with limited financial means, 3rd Priority: Students who live SIGNIFICANTLY far from campus (e.g. California, West Coast.)  Students who have priority for Secure Storage fall into the following categories: 1st Priority: International Students, 2nd Priority: Students with limited financial means, 3rd Priority: Students who live SIGNIFICANTLY far from campus (e.g. California, West Coast.)  Students must pre-register their request for storage. Students who are approved may store up to three boxes in Old Tarble Secure Storage during the summer terms. Secure Storage is only open during limited days/times in both the Spring and Fall Semesters. Please do not store anything valuable (you should take any item with significant value home with you). Please do not store anything that you will absolutely need your first week in the Fall (such as bedding or pillows) as Secure Storage will only be open on a limited basis in the Fall (and may not be open the day or first few days you return). If you are an early return, please plan wisely. Students may store up to 3 regular size boxes, but may not store: furniture, musical instruments, area rugs, bicycles, fridges, or assembled floor lamps. Each box must be secured and labeled with your name and class year. Secure Storage and Regular Dorm Storage are only available as long as the storage rooms have remaining space. Students should store their items as early as possible, and not wait until the last minute.

If you qualify and are interested in Secure Storage, please visit the STORAGE WEBSITE where you will find the reservation request form, as well as see the dates and times it is available.

ALUMNI WEEKEND:

If you have been hired to work for Alumni Weekend, please note that housing will be arranged through that office. You may not stay in your original dorm room if you have been hired for this weekend. It is LIKELY that you will be consolidated into rooms in WILLETS, and will have a roommate that you do not know in advance. If you have are hired by Alumni Weekend, specific housing information will come directly from that office.

SUMMER HOUSING:

For those students that registered for Summer Housing, more details regarding confirmation and move-out logistics will be sent out in the coming weeks.  More information about summer housing can be viewed here: Summer Housing

SUMMER SUBLETS:

Please remember that if you are subletting an apartment in Swarthmore Borough, we are not able to provide interim housing. Move-out for all non-graduating students is no later than 8am on Monday, May 16th--make contact with your landlord now to makes sure that date works.

RETURNING COLLEGE PROPERTY:

If you have anything in your possession that belongs to the College, please take a moment to return to the appropriate College office. All keys MUST be returned to Key Central to avoid being charged. If you have anything from Sharples in your room (plates, cups, cutlery) please return to Sharples before you leave. DO NOT place items in your dorm kitchen and do not place in the T2T donation bins...to help keep costs down these need to be returned directly to Sharples before you leave. If you have borrowed anything that belongs to the Office of Student Engagement (board games, art supplies, recreational equipment), please return to the OSE (Parrish LL76 or outside of the office if closed). If you notice anything in your dorm lounge that looks like it belongs to the college, please return it on behalf of your floor. Library books and equipment belonging to the Media Center or your academic department also needs to be returned.

MOVE-OUT CHECKLIST AND ROOM CONDITION:

What do you need to do in order to officially "move-out"? You need to:

  1. COMPLETELY clean out your room (this does not mean putting things you do not want into your hallway to be abandoned--this will result in a fine)
  2. All furniture that belongs in the room needs to be in the room
  3. Remove any trash and place in the appropriate location (do NOT leave trash in your room, take to the appropriate common trash receptacles in your building--this will result in a fine)
  4. Take all T2T donations to the appropriate location (do not leave it in your room or in the hallway--this will result in a fine)
  5. Sweep out or vacuum your floor
  6. Double-check your closet to make sure nothing is forgotten (it happens!)
  7. DO NOT LEAVE ANYTHING IN YOUR ROOM!  This will result in a fine.
  8. Complete the Room Checkout Form at tiny.cc/swatmoveout. If you do not complete this checkout form, this may result in an improper checkout fine!
  9. Inform your RA (or another RA in your dorm) that you have checked out and are leaving. An RA can be available to look through your room with you, should you request it. If you cannot find an RA, please contact the Office of Student Engagement and inform them that you are moving out (610-957-6113) or ithomas1@swarthmore.edu.
  10. Check our mail one last time, turn in your mail key to the College Post Office.
  11. Turn in your dorm room key to Key Central.

Your room should be returned to a clean condition. This means that all original furniture should be in the room and accounted for. Remove all trash and trash-bags before you leave. LOCK YOUR DOOR...do not leave your room unlocked when you leave.

BOOKCASES: If you moved your bookcase (the regular bookcase and not the desk hutches) please place these items back on the floor. EVS staff should not be expected to move furniture after move-out, so please help us with this small item.***

KEYS:

Turn in your key directly to KEY CENTRAL in the Facilities and Services Building. The Facilities and Services Building is located across the street from the Fieldhouse, and Key Central is located on top of the loading bay. Failure to return dorm key will result in a minimum charge of $50.00 per key. Key Central is open during normal business hours, however there is a 24-hour key drop-box, or if you would like a receipt please turn your key in during regular business hours.

OFFICE HOURS:

Due to the hectic nature of the end of the semester, OSE may be delayed in responding to your various questions regarding Move-Out and/or Storage.  After reading this, if you have any additional questions, we encourage you to come to the OSE with your questions OR to stop by at the following scheduled office hours:

Wednesday, April 27: 1-2pm
Thursday, April 28: 1-2pm
Friday, April 29: 1-2pm
Monday, May 2: 3-4pm
Tuesday, May 3: 3-4pm
Wednesday, May 4: 3-4pm
Thursday, May 5: 3-4pm

FALL MOVE IN:

The residence halls open for the Fall 2016 term on Friday, August 26th! Please plan on arriving on or after that date.  Have a wonderful Summer!