Placing An Order
To provide you with the best service and quality possible, we require a minimum of two weeks notice for events of fifty people or more as well as for all evening events. We require that you place all breakfast and lunch orders at least five business days prior to the date of your event. Please call us as soon as you are aware of an upcoming event in order for us to secure your reservation. We understand that meetings can be scheduled at the last minute and will make every effort to accommodate your needs.
Guest Count Guarantee
For most events, including breakfasts, sit-down and buffet meals, we will need your final guest count four business days prior to your event. Any decrease in the number of guests after the guarantee date will be charged at the full guarantee number. Our ability to serve additional guests will be determined on a case-by-case basis.
Cancelations must be made at least four business days prior to the event date to ensure that no charges will be necessary to cover the cost of your event.
To provide complimentary delivery on Swarthmore College Campus, weekdays 8 a.m. to 5 p.m., we require a fifty-dollar minimum order. Functions for which we are providing wait service will not incur an additional delivery charge. It is the responsibility of the client to ensure that our staff have access to the building and the room an hour prior to the event start time. For delivered orders not including wait-service (drop-off events), we recommend the client arrange to meet our staff at the time of delivery. Delivery staff will leave immediately after set up in order to serve other orders and are not responsible for the security of delivered items. Swarthmore College Catering is not responsible for clean up of spaces used for drop-off events.
Time and length of service will be defined at the time the reservation is made. The Catering Manager should be made aware of any meetings, speakers or other activity that would occur preceding, during or following the time food service is requested.
The Catering Manager will help determine staffing needs based on the size of your group, menu, style of service, and logistics of the space. The rate for attendants is $20 per hour per service person based on actual hours worked with a four-hour minimum.
Most prices in this guide include linen for the buffet table and disposable napkins, plates, cups, and service-ware. Additional table linens and napkins may be requested for a fee when placing an order. Upscale disposable service-ware is available for an additional $1.50 per person. China service is available upon request at a minimum additional cost of $5 per person. This cost may vary based on the complexity of your event.
Equipment delivered to a function not attended by a dining staff member (drop-off event) must be left secured in the same room to which it was delivered. It should not be moved to another room or area without notifying the Catering Manager. If equipment is missing at the time of pick up, the client will be charged for replacement costs. The client will be responsible for clean-up of spaces used for drop-off events.
Payment may be made by Swarthmore College account code or by cash or check. If you are a group from outside Swarthmore College, we require a 50% deposit with the remaining 50% due by the day of the event. 6% Pennsylvania sales tax will be added to all invoices for off-campus groups who do not provide a tax exempt sales certificate.
All menu items and prices are subject to change without notification.