Using the Communications Office's
Copyediting and Design Services
Due to the volume of projects submitted for editing, we ask that their authors or compilers assume responsibility for the factual accuracy of their texts.
After completing a first edit and marking changes and corrections by hand, the copy editors return the manuscript to its authors, who insert the changes. Some texts may also be read by the senior editor and/or the vice president of communications.
Please note: Services do not include the copyediting of scholarly manuscripts intended for publication in books or journals.
The corrected manuscript, with the edited version attached, is then sent back to the copy editors, so that they can check the changes and ensure that the manuscript is ready to be handed to the designer.
The designer produces a first layout of the text, which both the author and the copy editors read and approve or offer suggestions for further minimal changes. If further changes are necessary, the designer directs the workflow between editors and authors.
How to Request Copyediting Services
Complete the copyediting request form, which is a pdf that can be filled in electronically. Print and attach this form to your manuscript and submit it to Carol Brévart-Demm. Electronic submissions must also be accompanied by this form.
Manuscripts should be double-spaced in 12-point type to avoid errors arising from the editors' misreading handwritten materials. Documents should be created in Word whenever possible.
Submit complete and final "cover-to-cover" content as far as possible—especially when the manuscript is the product of more than one author. This will ensure that the manuscript to be edited is the one that will be published.
Submit manuscripts in a timely manner. For printed pieces, the average time from manuscript submission to printer, including the design process, is four to eight weeks. Every text is read thoroughly twice—once in manuscript form and once in layout—by at least two copy editors. The Office cannot do "quick edits."
At every stage of the editing/design process, authors, editors, and designers should attach all back-up material relevant to the current version of the text. This facilitates change-checking and establishes a paper trail.