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The arrangement of Series G is based partly on the arrangement of Series A in that certain types of material are grouped together, with each type arranged in chronological order. Minutes, materials relating to the Board of Directors and to the SANE staff, financial records, literature, releases, and clippings about SANE are placed near the beginning of the series. Each type of material is arranged in chronological order, the exception being an alphabetical file of information about members of the Board of Directors.
Many factors entered into the overall arrangement of Series G. The plan has been to bring together the files of individual staff members, to group them according to areas of responsibility (e.g., legislative work, publications), to keep things in chronological order as much as possible, and to work with the existing arrangement of the files when they arrived in the Peace Collection. If a section of files appeared to be in alphabetical order, that arrangement was maintained or re-established. More frequently, folders have been placed in rough chronological order because there was no discernible order. Files on the same topic or project have been brought together if they seemed to be from the files of one staff member. When several staff members worked on the same topic or project, there may be information in several different places in Series G on that topic or project.
The arrangement of material within folders is not consistent. Many folders have been left in order as found Often, this is very rough reverse chronological order. When many items are undated, it is not possible to put things in chronological order without spending an enormous amount of time trying to date each item. Rearrangement into chronological order also disturbs the relationship which may exist between adjacent items.
However, in some cases, material within a folder has been refiled in straight chronological order in order to make it easier for researchers to follow a project from beginning to end and also to make it possible to identify duplicate copies of the same item so that duplicates could be discarded.
It should be noted that some topical files contain material dating from before 1971. Presumably, folders used by staff members in the Washington Office were kept and used by the same or other staff members after the Washington Office became the National Office. Also, material giving background on a particular topic may have been collected and used by staff members long after the date on the item.
Please note that there are some materials in Series E, Records of the Washington Office, which really belong in Series G, Records of the National Office, Washington, D.C., 1971-1987. Section #6 of Series E contains correspondence (arranged by state) from the early 1970s. Similarly, Section #10, File Topics, contains some material from 1971-1973. Researches interested in SANE activities in the early 1970s should consult Series E as well as Series G.
Also, note that some correspondence, 1971-1987, has been moved
to Series H, described below.