Swarthmore College Corporate Records, 1854-ongoing

(24 lin. ft. of paper-based records plus 4 reels of microfilm..)

RG6/B


©Friends Historical Library of Swarthmore College  
500 College Avenue, Swarthmore, PA 19081-1399  

Seal of Swarthmore College
Table of contents
Abstract
These records document the founding of Swarthmore College as an educational institution and corporation. The collection includes its preceding bodies and founding committees, the College Charter and its amendments, records of stockholders and stockholders' associations, the Incorporators and the first Board of Managers. Inclusive dates are 1854 ongoing, with the bulk of the records dating between 1854 and 1911. Records consist of minutes of the Corporation in both paper and bound forms, letters, books of stock certificates and ledgers.

Background note:
BIOGRAPHICAL AND HISTORICAL NOTE Swarthmore College was founded on April 1, 1864, by Act of Incorporation of the Pennsylvania State Legislature.

In 1850 Martha Ellicott Tyson of the Baltimore Yearly Meeting hosted the first meeting of Friends from the Baltimore Yearly Meeting to discuss the need for the establishment of a preparatory school and college for the education of Quaker children and teachers. In 1854 that group circulated a report on this topic among other Hicksite Friends at their Yearly Meetings to create further interest in the project. On October 28, 1860, Tyson hosted a meeting of Friends from the Baltimore, New York and Philadelphia Yearly Meetings, which resulted in the appointment of a joint committee for the project.

In 1861 this committee established the Friends Union Boarding School Association to plan and raise funds for a preparatory school. The project grew to include a college-level program to train teachers for Friends schools. In 1862, the Friends Boarding School Association changed its name to the Friends Educational Association. It was this body that on April 1, 1864, obtained a Charter from the Pennsylvania State Legislature for an educational institution to be called Swarthmore College. At its annual meeting in Philadelphia on December 6, 1864, the Friends Educational Association, its work now completed, merged with the newly established Swarthmore College Corporation.

The College Charter authorized the Board of Managers to raise capital funds through the sale of shares of stock in the Corporation, with each stockholder entitled to one vote at its Annual Meeting. Once $50,000 was raised, land was purchased in the Westdale section of Springfield Township (now Swarthmore), Delaware County, Pennsylvania. The College building was completed in time for classes to begin in the fall of 1869, with a co-educational program at both preparatory and college levels. The first college class graduated in 1873 with six women and one man receiving degrees. The preparatory division was phased out during the 1880s.

On December 1st, 1908, in order to qualify for participation in the Carnegie Foundation program for faculty pensions, the College secured a revision of its Charter, eliminating the requirement that members of the Board of Managers be members of the Religious Society of Friends. This action eliminated the only formal link to Quakerism. At the same time, with permission from the stockholders, the Board of Managers reorganized the structure of the Corporation. A revision of the Charter to eliminate stockholders was approved by the Court of Common Pleas of Delaware County, Pennsylvania on October 22, 1910. In addition to assuming the fiduciary responsibility for the College, the Board of Managers would now elect its successors, appoint the President, Secretary, Treasurer and other officers of the College and adopt by-laws as necessary for the management of the College. Auxiliary groups of stockholders, such as the Swarthmore Stock Trust Association (also known as the Swarthmore College Trust Association) and the Swarthmore Stock Association were also disbanded, but still supported the work of the College until 1924, although with no official financial status.

Scope and content
SCOPE AND CONTENT OF THE RECORDS The Swarthmore College Corporate archives contain records relating to the existence of the Swarthmore College as a corporation, including the Charter and its amendments, the records of the founding bodies, and the records of the stockholders as the source of authority for the Board of Managers.

The records are organized in the following four series:


Administrative information

Restrictions
None.

Preferred citation
Preferred Citation Swarthmore College Archives, Swarthmore College Corporation Records, RG6/B, Friends Historical Library of Swarthmore College.

Provenance
Provenance The collection was deposited by the Swarthmore College President's Office ca.1972

Processing information
Processing information The bulk of the material was received circa 1972 and processed as part of Swarthmore College Archives, Series 2, Official Records of the College. As part of the reorganization of the College Archives that began in 1997, materials were reorganized and refiled as necessary, and a new inventory and finding aid produced.


Additional descriptive information

Bibliography
BIBLIOGRAPHY Hull, William I. "A History of Swarthmore College." Vols. I and II. Unpublished typescript.

Walton, Richard J. Swarthmore College: An Informal History. Swarthmore, PA: Swarthmore College, 1986.


Added entries

Subjects
  • Friends Educational Association (1862-1864)
  • Friends Educational Association (1862-1864)
  • Society of Friends - Education
  • Swarthmore College - By-Laws
  • Swarthmore College - Charters
  • Swarthmore College - History
  • Swarthmore Stockholders Association
  • Baltimore Yearly Meeting of Friends (Hicksite : 1828-1968). Committee on Education
  • Friends Union Boarding School Association (1861-1862)
  • Joint Committee of Baltimore, New York and Philadelphia Yearly Meetings
  • Philadelphia Yearly Meeting of Friends (Hicksite : 1827-1955). Education Committee
  • Stockholders of Swarthmore College (1864-1910)
  • Swarthmore College Board of Corporators
  • Swarthmore College Trust Association (1896-1910)
  • Swarthmore College. Corporation
  • Swarthmore College. Board of Incorporators
  • Swarthmore College. Board of Managers
  • Swarthmore Stock Association (1903-1910)
  • Swarthmore Stock Trust Association (1887-1911)
Additional Authors and Contributors
  • Friends Educational Association (1862-1864)
  • Friends Educational Association (1862-1864)
  • Swarthmore Stockholders Association
  • Baltimore Yearly Meeting of Friends (Hicksite : 1828-1968). Committee on Education
  • Friends Union Boarding School Association (1861-1862)
  • Joint Committee of Baltimore, New York and Philadelphia Yearly Meetings
  • Philadelphia Yearly Meeting of Friends (Hicksite : 1827-1955). Education Committee
  • Stockholders of Swarthmore College (1864-1910)
  • Swarthmore College Board of Corporators
  • Swarthmore College Trust Association (1896-1910)
  • Swarthmore College. Board of Incorporators
  • Swarthmore College. Board of Managers
  • Swarthmore Stock Association (1903-1910)
  • Swarthmore Stock Trust Association (1887-1911)
Credits
Date: 2001
Restrictions: Use Restrictions Copyright has not been assigned to Friends Historical Library. All requests for permission to publish or quote from manuscripts must be submitted in to the Director. Permission for publication is given by the Friends Historical Library as the owner of the physical items and is not intended to include or imply permission of the copyright holder, which must also be obtained by reader.

Ser. B1. Charter and Related Documents, 1864-1964
(.5 linear ft. of paper-based records and 1 reel of microfilm)

Includes the Act of Incorporation (i.e. the Charter) and its various amendments and by-laws in printed and typed copies, and miscellaneous correspondence and legal documents relating to the Charter and its amendments.


Series B2. Founding Committees and Predecessor Bodies to the Corporation, 1854-1868
(.5 linear ft. of paper-based records and 1 reel of microfilm)

Contains records of the bodies established prior to incorporation of the Swarthmore College, the informal meetings of Friends on the subject of education and establishment of a Boarding School, the establishment of the Friends Union Boarding School Association to plan and raise funds to accomplish the founding of the School and its successor, the Friends Educational Association, when the project expanded to include college-level education, and a listing of the first stockholders/ subscribers to the Friends Educational Association.


Series B3. Stockholders of Swarthmore College, 1862-1910
(22 linear ft. of paper-based records plus 3 reels of microfilm)

Includes the records which document the preliminary fund-raising for the establishment of Swarthmore College by the Friends Educational Association in 1864, and continue until 1911, with the Stockholders of Swarthmore College, and the issuing of stock subscriptions and later, the surrender of stock certificates to the College, as a result of the elimination of the stockholders' provision of Swarthmore College by amendment to the College Charter in 1910. The records include the Minutes of the Board of Managers of the Friends Educational Association, the Minutes of the Stockholders of Swarthmore College, listings of stockholders, stock certificates, and notices of stockholders' annual meetings.


Series. B4. Swarthmore Stock Trust Association, 1887-1924
(.5 linear ft. of paper-based records plus 3 vols. of financial records)

Includes the records which document the founding of the Swarthmore Stock Trust Association in 1887 until 1911, when the stockholders provision of Swarthmore College was eliminated by amendment to the Charter of the College in 1910. The records include the minutes, by-laws, and, in 1896 the adopting of a new name: The Swarthmore College Trust Association. The old name, however, continues to predominate in the group's minutes.




Inventory

Series B1. Charter and Related Documents, 1864-1964

Act of Incorporation, 1864 Folder 1

Original manuscript copy of the Act with Seal, Folder 1

Act of Incorporation, 1864:

Official printed copy of the Act from the PA Secretary of State, 5/4/1864 Folder 2

Signatures of Incorporators, 5/20/1864 Folder 2

Published copy of Act from Laws of Pennsylvania Folder 2

Printed copies Folder 2

Amendments and supplements-official decisions from Court of Common Pleas:

December 1907 Folder 3

December 1908 Folder 3

June 1910 (3 copies) Folder 3

Amendments and supplements:

Supplement to Act of Incorporation,
Copy from Secretary of the Commonwealth
1870 Folder 4

Amendment slip, [1889] Folder 4

Amendment resolution, 1893 (draft, carbon) Folder 4

Amendment resolution, 1894 (draft, carbon) Folder 4

Draft minutes for Stockholders meeting, December 1, 1908 Folder 4

Court approval of amendment of 1908(?), n.d. (Carbon of typescript) Folder 4

Amendment of 1910:

Official copy from Court of Common Pleas, Delaware County Folder 4

Carbon of official copy, with typed signatures Folder 4

Carbon of certification of implementation, December 1910 Folder 4

Amendment of July, 1931:

Petition and official decree, with typed signatures (Typescript copy) Folder 4

Certified photocopies:

Manuscript Act of Incorporation, 1864 Folder 5

Supplement of 1870, with 1964 correspondence Folder 5

Photostats of Charter documents:

Manuscript Act to incorporate, 1864 (1 positive, 1 negative) Folder 6

Printed Act to incorporate, 1864 (1 positive, 1 negative) Folder 6

Supplement, 1870 (1 positive, 1 negative) Folder 6

Manuscript Supplement (1 positive, 1 negative) Folder 6

Miscellaneous correspondence re: amendments Folder 7

By-laws: typescript n.d. Folder 8

Printed copies, Charter & supplement, Constitution & By-laws, 1870-1956 Folder 9

By-laws, officers, and committees of Corporation of Swarthmore College, 1867 Folder 10

Imprint of embossing stamp of College Seal Folder 11

Article III: Election of Alumni to the Board (misc. papers) Folder 12

Opinion of Eli K. Price on Article III, 1879 Folder 13

Minutes of the Board of Corporators, 1892-1894 Folder 14

Series B2. Founding Committees and Predecessor Bodies to the Corporation, 1854-1868

Meetings of Friends on the subject of education and establishment of a Boarding School: Minutes, 1860-1862. Folder 1

Report of the Committee on Education of Baltimore YM, 1854 (2 copies) Folder 2

Address of some members of the Society of Friends... on... education, 1861 Folder 3

Draft address on the need for a Friends' Boarding School , n.d. Folder 4

Friends' Union Boarding School (Association):

Constitution and solicitation letter, Philadelphia, 6/13/1862 Folder 5

Friends' Boarding School (Association) subscription form Folder 5

Subscription list PYM Subscribers 1861 Folder 5

Friends Educational Association: Proposed Constitution, [1862] Folder 6

Printed documents, 1862:

Constitution and List of Officers, 1862 Folder 7

Constitution and solicitation letter, 12/31/1862 Folder 7

Printed documents, 1863:

Address... by the... Managers of Friends' Educational Association, 1863 Folder 8

Call for payments, 11/21/1863 Folder 8

Receipt for stock payment, 1863 Folder 8

Call for annual meeting,
Includes discussion of location choices
1863 Folder 8

Minutes, 12/1/1863 Folder 8

Printed documents, 1864:

Call for payments, 4/11/1864 Folder 9

Minutes, 12/6/1864 Folder 9

Executive Committee of Friends of Philadelphia YM, call for meeting, 186? Folder 10

Series B3. Stockholders of Swarthmore College

Minutes, 1864-1910 (4 vols.)

Vol. 1 1864-1884

Vol. 2 1885-1902

Vol. 3 1903-1908

Vol. 4 1862-1870

Stock subscription accounts, 1862-1870 Box B3/1: 1

Mss list of original subscribers to the Association Box B3/1: 2

List of stock subscribers, Baltimore Yearly Meeting, n.d. Box B3/1: 3

Notebook of stock subscribers, New York Yearly Meeting, n.d. Box B3/1: 4

Notebooks of stock subscribers, Philadelphia, 1865-1869 Box B3/1: 5

Lists of stock subscribers, 1869 and 1879 Box B3/1: 6

Subscription accounts of Clement M. Biddle, 1869-1870 Box B3/1: 7

Subscription accounts of Samuel Willets, 1863-1874 Box B3/1: 8

Lists of stockholders, 1910 Box B3/1: 9

Lists of stockholders A-N, P-Z ca. 1895-1896 Box B3/1: 10

Stock ledger 1865-1910 Box OE B3/2 Vol. 5

Vol. 6Index to regular shareholders A-Z 1903 Box B3/1: 11

Vol. 7Lists of installments paid 1863-1868 Philadelphia YM: Box B3/1: 12

Friends Educational Association, 1863-1864 Box B3/1: 12

Stockholders Association, 1864-1868 Box B3/3: 12

Stock certificates surrendered, Box B3/3: 12

No. 1-694 Stock certificates Box B3/3 Vol. 8

No. 698-1387 Stock certificates Box B3/3 Vol. 9

No. 1402-2052 Stock certificates Box B3/4 Vol. 10

No. 2053-2578 Stock certificates Vol. 11 Box B3/4

No. 2654-3212 Stock certificates Box B3/5 Vol. 12

No. 10,000-10,261 and transfers for 1909-1910 Stock certificates Box B3/5 Vol. 13

No. 10,262-10,480 Stock certificates Box B3/6 Vol. 14

No. 469-3045 Stock certificates, misc. certificates surrendered late, misc. Stock certificates; stock releases
Not arranged
Box B3/6 Vol. 15

No. 1-500 Stock certificates
Only 1-99 used
Box OE B3/7 Vol. 16

No. 501-1000 Stock certificates
Only 501-585 used
Box OE B3/7 Vol. 17

Stock donation certificates,
No arranged
1910 Box B3/8

Card file index of stock transfers, ca. 1910 Box B3/9

Stock subscription accounts, 1862-1870 Box B3/1: 1

Mss list of original subscribers to the Association Box B3/1: 2

List of stock subscribers, Baltimore Yearly Meeting, n.d. Box B3/1: 3

Notebook of stock subscribers, New York Yearly Meeting, n.d. Box B3/1: 4

Notebooks of stock subscribers, Philadelphia, 1865-1869 Box B3/1: 5

Lists of stock subscribers, 1869 and 1879 Box B3/1: 6

Subscription accounts of Clement M. Biddle, 1869-1870 Box B3/1: 7

Subscription accounts of Samuel Willets, 1863-1874 Box B3/1: 8

Lists of stockholders, 1910 Box B3/1: 9

Lists of stockholders A-N, P-Z, ca. 1895-1896 Box B3/1: 10

Stock ledger, 1865-1910 Box OE B3/2 Vol. 5

Vol. 6 Index to regular shareholders A-Z 1903 Box B3/1: 11

Vol. 7 Lists of installments paid Philadelphia YM, 1862-1868:

Friends Educational Association, 1863-1864 Box B3/1: 12

Stockholders Association, 1864-1868 Box B3/1: 12

Stock certificates surrendered Box B3/1: 12

No. 1-694 Stock certificates Box B3/3 Vol. 8

No. 698-1387 Stock certificates Box B3/3 Vol. 9

No. 1402-2052 Stock certificates Box B3/3 Box B3/4 Vol. 10

No. 2053-2578 Stock certificates Box B3/3 Vol. 11

No. 2654-3212 Stock certificates Box B3/5 Vol. 12

Miscellaneous papers:

Guide to clerk for stockholders' meetings Box B3/1: 13

Minutes (rough), 1/1868 Box B3/1: 13

Printed call for additional subscriptions from stockholders, 12/1868 Box B3/1: 13

Notice of annual meeting, 1888 Box B3/1: 13

ALS Isaac H. Clothier to William J. Hall, re: meeting for 3/1894,
Misc. clippings and notices
3/3/1894 Box B3/1: 13

General Committee to appoint and attend conferences designed to create increased interest leading to subscriptions to the stock of Swarthmore College:

List of members, 1867-1868 Box B3/1: 14

Minutes, 1867-1869 Box B3/1: 14

Outside support bodies:

Executive Committee of Friends of Philadelphia Yearly Meeting for Promoting Subscriptions Records,
See also Ser. B2, Folder 10: Executive Committee of Friends of PYM, 186_
1864-1865, 1868 Box B3/1: 15

New York Yearly Meeting Educational Committee: Partial list of members, 189? Box B3/1: 16

List of Certificates, delivered, n.d. Box B3/1 Vol. 18

Series. B4. Swarthmore Stock Trust Association, 1887-1924

Constitution and by-laws, Swarthmore S T A; Correspondence and minutes of meetings, SSTA, 1888-1896 Folder 1

Vol. 1 Minutes SSTA/SSA, 1887-1911 Vol. 1

Minutes (rough) SSTA, 12/5/1887, 12/23/1887 Folder 2

Record of stockholders SSTA/SSA, 1888-1910 Vol. 2

Minutes, Swarthmore Stock Assn, 1904-1924 Vol. 3

Treasurer's accounts and related papers, SSA, 1904-1912 Folder 3

Stock certificates SSTA/SSA 1869-1910 Folder 4

Donation stock certificates to SCS Stock Assn., 1910-1946

Correspondence/Pres. Office re: donation of stock certificates to SC by SSA, 1922-1954 Folder 5

Cash book, Swarthmore Stock Association, 1904-1910 (1 vol.) Folder 4